Shortcuts for Mac: 27 of Our Favorite Third-Party Integrations

By John Voorhees

One of the strengths of Shortcuts on the Mac is that it isn’t limited by the way an app is built. That’s reflected in the first wave of apps I’ve tried that support Shortcuts. There’s an excellent mix of apps built with everything from AppKit and Mac Catalyst, as well as apps available on and off the Mac App Store.

As I explained in my Monterey review, Shortcuts is still rough around the edges, but that’s not to say its unusable. If you go into it with reasonable expectations, start off simple, and are patient, there’s a lot that can be accomplished. That’s especially true now because there is a long list of third-party apps that have added support for Shortcuts on the Mac. Apple added a lot of built-in system actions that it brought over from Automator, with which you can build some interesting shortcuts, but the diversity of options has grown exponentially with the release of updated third-party apps.

To get you started, I’ve rounded up some of the most interesting Shortcuts integrations I’ve found so far. Some of these will be familiar if you’ve used these apps’ counterparts on the iPhone or iPad, but many are brand new to any platform, while others are Mac-exclusive. It’s early days for Shortcuts on the Mac, and I’m sure we’ll see even more of our favorite apps jump on board, which we’ll continue to cover here and for Club MacStories members.

Task Managers

Things:

Things.

Things offers the same set of four Shortcuts actions that you’ll find on iOS and iPadOS:

Add To-Do
Run Things URL
Show List
Show To-Do

The two most notable actions are Add To-Do and Run Things URL. Add To-Do includes parameters to add a task to a particular list, with a start date and deadline, tags, a status, notes, and a checklist. There’s also a toggle to open the task in Things to process it further in-app.

Run Things URL is a fantastic power-user action that takes advantage of Things’ URL scheme, which the action runs in the background. Things’ support website has one of the best explanations of its URL scheme of any app I’ve used, allowing you to fill in a web form to construct the URL you need.

macOS Monterey: The MacStories Review

By John Voorhees

OSes are never truly finished. macOS has been continuously evolving for decades, and it would be foolhardy to declare it ‘finished’ in any sense of the word. It’s not.

However, when you step back and look at macOS over time, trends and storylines emerge from the feature list minutiae of each release. For the past few years, no narrative thread has been more important to the Mac and its operating system than their realignment within Apple’s product lineup. It’s a fundamental transformation of both hardware and software that has taken shape over years, beginning publicly with Craig Federighi’s WWDC Sneak Peek in 2018.

The story begins with a Sneak Peek at the end of a WWDC keynote in 2018.

A parallel story has been playing out with the iPad’s hardware and OS. The iPad’s trajectory has been different than the Mac’s, but today, we find ourselves with two distinct but more closely aligned platforms than ever before. To get there, the iPad has grown into a powerful, modular computer, while the latest Macs now run on the same processor architecture as the iPad Pro and no longer work differently in places just because that’s the way it’s always been.

The journey hasn’t always been easy, especially in the wake of questions about Apple’s commitment to the Mac. The company took those concerns head-on in an unusual meeting with a handful of tech writers in 2017. Still, it was only natural for users to question whether the direction macOS was heading was the correct one.

It didn’t help that those first Catalyst apps that were part of the 2018 Sneak Peek – Home, News, Stocks, and Voice Memos – were rough around the edges and a departure from long-held beliefs about what constitutes a great Mac app. The Mac’s apps had historically been held out as a shining example of the kind of user experiences and designs to which developers who cared about their apps could aspire. Unfortunately, many early Mac Catalyst apps weren’t very inspiring.

The realignment has been rocky for iPad users, too, especially for iPad Pro uses. The Pro’s hardware has been infrequently updated, and the performance of the Apple silicon processors they’ve run on has outpaced what the apps on the platform can do.

Users’ fears have also been fueled by Apple’s institutional secrecy and the multi-year scope of the company’s undertaking. Early communications about Mac Catalyst and SwiftUI left developers and observers confused about the role of each. The situation is more clear today, but at the same time, the question of how to approach building a Mac app is best answered with ‘it depends.’ That isn’t a very satisfying answer. Nor does it help that despite the added clarity, technologies like SwiftUI still have a long way to go to reach their full potential.

Catalina was full of promise, but the road ahead was unclear.

Yet despite the bumps along the road, macOS has made great strides since that 2018 Sneak Peek. With Catalina, we saw the first steps down a path that pointed the Mac in a new direction. Although sometimes messy, the promise of Catalina was exciting because, as I concluded in that review:

There’s no greater threat to the Mac than resistance to change that exists not because the change is worse, but because it’s different.

Catalina was a counter-strike against the sort of inertia that would have doomed macOS eventually, even though at the time, it was more a promise than a destination.

Big Sur’s design changes brought the direction of macOS into sharper focus.

Big Sur picked up where Catalina left off, adjusting course and clarifying where macOS was heading. The update continued the harmonization of user experiences across Apple’s entire lineup, creating a more natural continuum among the company’s products through new design language and updated system apps without abandoning what makes the Mac unique. I don’t mean to suggest that Catalina or Big Sur were unmitigated successes. They weren’t, and some of the missteps of those releases have yet to be addressed, but there was no mistaking where macOS was headed after the release of Big Sur.

Monterey harmonizes system app updates across all of Apple’s platforms.

Monterey’s focus is all about system apps, a topic near and dear to me. With the technical building blocks in place and a refined design out of the way, Monterey is one of the most tangible, user-facing payoffs of the past three years of transition. More than ever before, Apple is advancing system apps across all of its platforms at the same time. Finally, everything is everywhere.

However, as much as it pleases me to see the groundwork laid in years past pay dividends in the form of new features being rolled out simultaneously on all platforms, Monterey’s payoff isn’t an unqualified success. Every OS release has its rough spots, but this year, Shortcuts is especially rough. As optimistic and excited as I remain for Shortcuts to be the future of automation on the Mac, it’s too frustrating to use at launch. That’s not to say I haven’t enjoyed any upside using Shortcuts on my Mac, and it has improved over the course of the beta period, but it still gets in my way more often than it should.

Alright, that’s enough looking back. Let’s dig in and see where things work, where they don’t, and what lies ahead when you install macOS Monterey.

iOS and iPadOS 15: The MacStories Review

By Federico Viticci

A quieter release for even stranger times.

In my career as an iOS reviewer, I don’t think I’ve ever seen a response as universally positive and enthusiastic as the general public’s reception of iOS 14 last year. From the “Home Screen aesthetic” popularized by TikTokers to the incredible success of widgets and the resurgence of custom icons, few iOS updates managed to capture the cultural zeitgeist as globally and rapidly as iOS 14 did. The update broke out of the tech community and, perhaps for the first time in decades, made UI personalization a mainstream, easily attainable hobby. For once, we didn’t have to convince our friends and family to update to a major new version of the iPhone’s operating system. They just did it themselves.

The numbers don’t lie: five weeks after its release, iOS 14 was already set to surpass iOS 13’s adoption rate; in April 2021, seven months after launch, over 90% of compatible devices were running iOS 14. Which begs the obvious question: if you’re Apple, you’re planning to follow up on what made iOS 14 successful with even more of it, right?

Well, not quite.

With the world coming to a halt due to the pandemic in early 2020, Apple could have easily seized the opportunity to slow down its pace of software updates, regroup, and reassess the state of its platforms without any major changes in functionality. But, as we found out last year, that’s not how the company operates or draws its product roadmaps in advance. In the last year alone, Apple introduced a substantial macOS redesign, pointer support on iPad, and drastic changes to the iOS Home Screen despite the pandemic, executing on decisions that were likely made a year prior.

Surprisingly, iOS 15 doesn’t introduce any notable improvements to what made its predecessor wildly popular last year. In fact, as I’ll explore in this review, iOS 15 doesn’t have that single, all-encompassing feature that commands everyone’s attention such as widgets in iOS 14 or dark mode in iOS 13.

As we’ll see later in the story, new functionalities such as Focus and Live Text in the Camera are the additions that will likely push people to update their iPhones this year. And even then, I don’t think either of them sports the same intrinsic appeal as widgets, custom Home Screens, or the App Library in iOS 14.

It’s a slightly different story for iPadOS 15, which comes at a fascinating time for the platform.

As I wrote in my review of the M1 iPad Pro earlier this year, Apple needed to re-align the iPad’s hardware and software on two fronts. For pro users, the company had to prove that the new iPad Pro’s hardware could be useful for something beyond basic Split View multitasking, either in the form of more complex windowing, pro apps, or desktop-like background processes; at the same time, Apple also had to modernize iPadOS’ multitasking capabilities for all kinds of users, turning an inscrutable gesture-based multitasking environment into a more intuitive system that could also be operated from a keyboard. It’s a tall order; it’s why I’ve long believed that the iPad’s unique multiplicity of inputs makes iPadOS the toughest platform to design for.

Apple’s work in iPadOS 15 succeeds in laying a new foundation for multitasking but only partially satisfies the desires of power users. Apple managed to bring simplicity and consistency to multitasking via a new menu to manage the iPad’s windowing states that is easier to use than drag and drop. Perhaps more importantly, Apple revisited iPad multitasking so it can be equally operated using touch and keyboard. If you, the person reading these annual reviews, have ever found yourself having to explain to a family member how to create a Split View on iPad, tell them to update to iPadOS 15, and they’ll have a much easier time using their iPads to their full extent.

But after three months of running iPadOS 15 on my M1 iPad Pro, I can’t help but feel like power users will still be left wishing for more. Yes, iPadOS 15 brings extensive keyboard integration for multitasking with a plethora of new keyboard shortcuts and yes, the new multitasking menu and improvements to the app switcher benefit everyone, including power users, but iPadOS 15 is a foundational update that focuses on fixing the basics rather than letting the iPad soar to new heights.

While Apple is probably preparing bigger and bolder updates for next year, there are still plenty of features to discover and enjoy in iOS and iPadOS 15 – some that could still use some refinement, others that already feel like staples of the modern iPhone and iPad experience.

Let’s dive in.

Three Weeks with iOS and iPadOS 15: Foundational Updates

By Federico Viticci

iOS and iPadOS 15.

For the past three weeks, I’ve been running the developer beta of iOS and iPadOS 15 on my iPhone 12 Pro Max and M1 iPad Pro, respectively. Common wisdom says you’re not supposed to install early developer builds of iOS and iPadOS on your primary devices; I have to ignore that since work on my annual iOS and iPadOS reviews starts as soon as the WWDC keynote wraps up, which means I have to get my hands on the latest version of the iPhone and iPad operating systems as quickly as possible. As I explained on AppStories, putting together these reviews is some of the most challenging work I do all year, but it’s rewarding, I have fun with it, and it gives me a chance to optimize my writing setup on an annual basis.

The result of jumping on the beta bandwagon early is also that, at this point, having used iOS and iPadOS 15 daily for over three weeks, I have a pretty good sense of what’s going to be popular among regular users, which features power users are going to appreciate, and what aspects of the OSes still need some fine-tuning and tweaks from Apple. And with both iOS and iPadOS 15 graduating to public beta today¹, I have some initial impressions and considerations to share. You could also see this story as advance work for this fall’s proper review, and you wouldn’t be mistaken: in this article, I’m going to focus on areas of iOS and iPadOS 15 that I’ll also cover more in depth later this year.

Let me cut to the chase: I don’t think iOS and iPadOS 15 are massive updates like iOS and iPadOS 13 or 14 were. There are dozens of interesting new features in both updates, but none of them feels “obvious” to demonstrate to average users like, say, dark mode and iPad multiwindow in iOS and iPadOS 13 or Home Screen widgets in last year’s iOS 14. And, for the most part, I think that’s fine. The wheel doesn’t have to be reinvented every year, and the pandemic happened for everyone – Apple engineers included.

In many ways, iOS and iPadOS 15 remind me of iOS 10 and 12: they’re updates that build upon the foundation set by their predecessors, bringing welcome consumer additions that, while not earth-shattering, contribute to making iOS more mature, intelligent, and deeply integrated with Apple’s ecosystem.

If you’re installing the iOS 15 public beta today and want to show it off to your friends, know this: Live Text in the Camera and custom Focus modes make for the best demos, followed by the new Weather app and rethought multitasking controls on iPad. SharePlay is neat but can feel already dated now that more countries are rolling out vaccinations and returning to a semi-regular social life; the new Safari needs more work; Mail is surprisingly unchanged despite the rise of remote work in the past year. That’s how I would describe iOS and iPadOS 15 in two sentences as of the first public beta released today.

Of course, however, I want to share a bit more about iOS and iPadOS 15 while I’m busy working on my annual review. So for this preview story, I’ve picked three areas of iOS and iPadOS 15 I’ve spent the most time testing and tinkering with over the past few weeks. This year, I’m including a ‘What I’d Like to See Improved’ sub-section for each of the areas I’m covering in this story. I thought it’d be fun to summarize my current criticisms and suggestions for each feature, and it should be interesting to revisit these in the fall when iOS and iPadOS 15 are released.

Let’s dive in.

MacStories Unwind: iOS and iPadOS Beta Updates and Shortcuts News

By John Voorhees

0:00
30:11

Sponsored by: GoodTask – Get It Done With the Task Manager Based on Apple’s Reminders and Calendars

This week on MacStories Unwind:

MacStories

Club MacStories

MacStories Weekly
- Federico re-engineers his Timery timer setup in Shortcuts
  - John covers the many ways to use Shortcuts on the Mac
  - A Remote Control & Mobile Mouse giveaway
  - Results of our WWDC 2021 straw poll

AppStories

AppStories, Episode 228 – Federico’s Research and Note-Taking Setup

Unwind

Federico’s Pick:
- The Bold Type
  - On Hulu in the US
John’s Pick:
- Long Lost by Lord Huron

Shortcuts for Mac: The Future Is Now

By John Voorhees

Source: Apple.

To say we’ve followed Shortcuts closely at MacStories is probably an understatement. Federico was relying on it to run MacStories months before it was publicly released as Workflow, and today, the app is deeply embedded in every aspect of our production of the website, podcasts, and Club MacStories content, as well as the way we operate the business.

As someone who works across a Mac and iPad all day, the lack of Shortcuts on the Mac was frustrating, but something I was willing to deal with because the app was such a good fit for the way I worked, even when I had to run it in parallel to my Mac instead of on it. Going into WWDC, though, my feelings about automation on the Mac aligned closely to what Jason Snell wrote on Six Colors earlier this year. As we discussed on AppStories, the time had come for Shortcuts to be available on all of Apple’s platforms, which was why I was so pleased to see it become a reality during this week’s WWDC keynote.

iPad Pro 2021 Review: Future on Standby

By Federico Viticci

The new iPad Pro.

In recent years, the narrative surrounding the iPad platform, and particularly its more advanced Pro line, has largely focused on the great divide between the iPad’s hardware and software. It’s a story we’ve had to grapple with for a while now: it was clear with the original iPad Pro in 2015 that its software – still called iOS at the time – needed to take better advantage of the 12.9” display, but we had to wait until 2017’s iOS 11 to receive drag and drop between apps; similarly, the iPad Pro was redesigned in late 2018 with the Liquid Retina Display and a gesture-based interaction system, but it was only in 2019 that Apple relaunched the iPad’s software as a standalone platform parallel to iOS but optimized for iPad.

The perception since the iPad Pro’s introduction is that its hardware has consistently leapfrogged its software, leaving many to wonder about the untapped potential of iPadOS and a third-party app ecosystem that could have been vastly richer and more powerful if only iPadOS allowed developers to write more complex apps. Effectively, “too good for its software” has long been the iPad Pro’s hardware mantra.

The 2021 iPad Pro, launching publicly this Friday, doesn’t alter that public perception at all. If anything, this new iPad Pro, which I’ve been testing in the high-end 12.9” flavor with 2 TB of storage for the past week, only widens the chasm between its hardware and software: it’s an absolute marvel of engineering featuring the Apple-designed M1 chip, a brand new Liquid Retina XDR display, and 16 GB of RAM¹ that hints at a powerful, exciting future for its software that just isn’t here yet.

I say this as someone who’s been using the iPad as his main computer for nearly a decade at this point: from a mere hardware standpoint, the new iPad Pro is everything I could have possibly dreamed of this year, but it leaves me wanting for so many other iPadOS features I’d love to see Apple address at its developer conference next month.

The new 12.9” iPad Pro hits all the right notes as a modular computer that can be a tablet with an amazing display, a powerful laptop, and an extensible workstation; its hardware is a remarkable blend of tablet-first features and technologies first seen on Apple’s line of desktop computers. It’s hard to believe the company was able to deliver all of it in a device that is only 6.4mm thin. However, the new iPad Pro’s more powerful nature doesn’t fundamentally change my daily workflow. At least not with its current version of iPadOS that will (likely) be obsolete in two weeks.

Let’s dive in.

Exclusive Wallpapers and More

Wallpapers for iPad and AppStories Episode

One of our new iPad Pro wallpapers.

By subscribing to Club MacStories, you’ll gain exclusive access to two new wallpapers specifically designed for the new iPad Pro’s mini-LED display.

Created by our designer Silvia Gatta and modeled after the Home Screen wallpapers we originally shared in my iPad Air review, these wallpapers feature colorful gradients and a special area dedicated to widgets. The new versions for the 2021 12.9” iPad Pro come with a pure black ‘widget column’ that takes advantage of the Liquid Retina XDR display and which works well with pure black widgets.

You can find screenshots of my Home Screen with these wallpapers in the story; if you’re a Club MacStories member, you can download the wallpapers in your member area at macstories.memberful.com.

We also recorded a special episode of our podcast AppStories all about my thoughts on the new iPad Pro. You can listen to the episode below.