Posts tagged with "featured"

The Future of Workflow

I’ve loved Workflow since the first beta I was sent in August 2014. Workflow is my most-used iOS app of all time, and, in many ways, it is the reason my iPad Pro can be my primary computer. I’ve written thousands of words on the app and have created hundreds of workflows for myself and others over the course of two years.

I referred to Workflow as Minecraft for iOS productivity and the modern bicycle for the mind in the past. I stand by those analogies. There’s nothing else on iOS like Workflow, which deftly walked the fine line between absurd innovation and Apple rejections with a bold vision and technical prowess. Workflow embraced the limitations of iOS and turned them into strengths, resulting in a power-user app with no competition. After two years, no app gets remotely close to the automation features shipped by the Workflow team.

And now Workflow and its creators are going to be part of Apple and the company’s bigger (and more secretive) plans.

Somewhere in the back of my mind, I had always kept the possibility that Workflow could eventually be discontinued or acquired. In a somewhat prescient move, Stephen quizzed me on this problem a few weeks ago on Connected. My “worst-case scenario” of Workflow going away became the new reality of iOS automation last week.

Workflow as an app is an incredibly good acquisition for Apple, but there’s a deeper subtext here. Workflow represents a movement from a large number of users who enjoy working from iOS devices so much, they want to optimize the experience as much as possible. Workflow’s goal wasn’t to merely provide a capable alternative to the Mac’s AppleScript and Automator; Workflow wanted to eclipse legacy scripting environments and usher iOS users into a new era of mobile automation. There’s the Workflow app and team – technically impressive and absolutely talented – and there’s the bigger theme behind Workflow.

But what has Apple acquired, exactly? Under Apple’s control, can Workflow continue on its mission to make automation accessible for everyone? If Apple sees a future in iOS automation powered by Workflow, what else can be done with a virtually infinite budget and stronger ties to the platform? And what does this acquisition mean for Apple’s commitment to pro users on iOS?

I’ve been mulling over these questions for the past week. I don’t have any absolute answers at this point, but, after building workflows and following the app’s development for two years, I have some ideas on where Workflow can go next.

Below, you’ll find two possible scenarios for Workflow as an Apple app, as well as some considerations on how Apple could evolve Workflow into a native feature of iOS devices and a new developer platform.

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iPad Diaries: Working with Zip Archives

iPad Diaries is a regular series about using the iPad as a primary computer. You can find more installments here and subscribe to the dedicated RSS feed.

Compressing files into archives and extracting them into a specific location is one of the most common desktop tasks that is still surprisingly tricky to adapt to the iPad.

Unlike macOS, the iPad doesn’t come with a built-in Archive Utility app that takes care of decompressing archives, nor does iOS include a native ‘Compress Files’ system action to create and share archives. I’d wager that anyone who works from an iPad deals with file archives on a regular basis, whether they come from email clients, Dropbox links shared by colleagues, or uploads in a Slack channel.

Archives – and the popular .zip format – are a staple of document-based workflows and file management, but the iPad isn’t well-equipped to handle them. Working with .zip files on iOS is among the most frequent questions I receive from iPad-first users every week; effectively, Apple only offers basic integration with iOS’ Quick Look when it comes to file archives. Fortunately, just like advanced file management, we have some solid third-party options and automation to help us.

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iPad Diaries: Optimizing Apple Notes

iPad Diaries is a regular series about using the iPad as a primary computer. You can find more installments here and subscribe to the dedicated RSS feed.

I’ve been using Apple Notes every day since its relaunch with iOS 9 in 2015.

Apple’s refreshed note-taking app landed with impeccable timing: it supported the then-new iPad Split View in the first beta of the OS released in June, and Apple deftly positioned Notes as a nimble, multi-purpose tool that many saw as a much-needed escape from Evernote’s bloated confusion. I almost couldn’t believe that I was switching to Apple Notes – for years, it had been derided as the epitome of démodé skeuomorphism – but the app felt refreshing and capable.

Notes in 2017 isn’t too different from its iOS 9 debut. Apple added integration with the Pencil in late 2015, private notes with iOS 9.3, and they brought sharing and collaboration features in iOS 10, but the app’s core experience is still based on the foundation laid two years ago. Unlike, say, Apple Music or Apple News, Notes has remained familiar and unassuming, which gives it an aura of trustworthiness and efficiency I don’t perceive in other built-in Apple apps (except for Safari).

I keep some of my most important documents in Notes – from bank statements to health records – and anything I want to save for later tends to be captured with Notes’ extension. Apple Notes is my brain’s temporary storage unit – the place where I archive little bits of everything before I even have time to think about them, process them, and act on them. Some of the content I save in Notes is eventually transformed into DEVONthink archives or Trello cards; other notes live in the app and they’re continuously edited to reflect what’s on my mind. I rely on Apple Notes and it’s one of my most used Apple apps (again, along with Safari).1

Apple Notes, however, is not a great pro iPad app. Notes falters where other Apple software falls short: it’s entrenched in iPhone paradigms at the expense of more advanced controls and customization options for iPad users. While Apple showed some promising steps towards “power-user features” with the three-pane layout added in iOS 10, I’ve long wished for a deeper degree of personalization in Notes for iOS. And given Apple’s reluctance to tweak Notes’ structure and functionality, I’ve come up with my own workarounds.

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TouchRetouch Review: Object Removal Made Easy

On my best days, I’m a novice photo editor – a lot of my work involves color and brightness tweaks to make my shots look better. If I’m feeling adventurous, though, I’ll try to touch up the pictures and remove unwanted objects, blemishes, or lines.

A lot of times, that ends in horrible failure.

However, TouchRetouch makes me feel like a pro photo editor. In just a few taps, I’ve been able to remove elements in my pictures at my will, making my photos look much better than before. And with a pretty interface and a low price, I think I’ve found another tool to add to my repertoire.

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GAget: Google Analytics Widgets and Alerts for macOS

GAget is a Google Analytics app for macOS that started life as a Dashboard widget. These days, GAget resides in macOS’s Today widget panel of Notification Center. If you’ve ever used Google Analytics, you know that its web interface is complex. There’s a place for digging through Google’s many tabs of data, but when all you want are the highlights, GAget is better. It takes Google Analytics’ data and boils it down into cleanly-designed dashboard widgets and alerts that make it easy to understand what is going on with your website at a glance.

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iPad Diaries: Apple Pencil, Notability, and the Joy of Note-Taking

Please don't judge me by my terrible handwriting. I have other qualities.

Please don’t judge me by my terrible handwriting. I have other qualities.

iPad Diaries is a regular series about using the iPad as a primary computer. You can find more installments here and subscribe to the dedicated RSS feed.

Ever since I first got the 12.9-inch iPad Pro, I’ve wanted to use the Apple Pencil more. However, every time I tried to fit the Pencil into my workflow, I stumbled upon the realization that, no matter the excellence of the tool at hand, I’m no artist.

I spend most of my time typing with a keyboard (either a Bluetooth one or the iPad’s software one) and, while it’s fun to pretend I know what I’m doing in Linea or Paper, the sad reality is that I’m downright terrible at sketching or drawing. Moreover, unlike others, my background doesn’t involve a passionate appreciation of pen and paper. Therefore, I’m attracted by the Pencil’s concept and technology, but I don’t need it for my main line of work; plus, handwriting stopped being a daily habit after I graduated high school in 2007.

I was inspired by a story Ryan wrote, though, to reconsider if my work routine could still benefit from a different note-taking perspective. Testing fresh approaches and new ideas has always been the underlying theme of my switch to the iPad, after all. So when Ryan shared his thoughts on using the Pencil for non-artistic purposes, I took it as an opportunity to try out the Pencil as a complement to my writing needs rather than a futile diversion.

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iPad Diaries: Clipboard Management with Copied and Workflow

One of the common challenges involving a switch from macOS to an iPad is the lack of desktop-like clipboard managers on iOS.

By nature of the platform1 and technical restrictions imposed by Apple, apps like Pastebot or Alfred wouldn’t be able to adapt their Mac capabilities to the iPad. Third-party iOS apps can’t constantly monitor changes to the system clipboard in the background; similarly, it isn’t possible for an iPad app to register as the handler of a keyboard shortcut at a system-wide level. An app would have to at least be currently in use via Split View to listen for clipboard changes, but, even in that case, it would have to be active to receive external keyboard commands.

With these limitations, it’s no surprise that clipboard managers aren’t a flourishing category on the iPad App Store. However, once we accept the intrinsic differences between the Mac and iPad and if we look at the problem from a different perspective, there’s plenty we can do – either with apps or automation – to go beyond Apple’s modest clipboard offerings on iOS.

After years of testing iPad clipboard managers and automation/scripting strategies, this is what I’ve come up with.

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Overcast 3.0: iOS 10 Features, UI Changes, Easy Queuing, and an Interview with Marco Arment

Overcast, Marco Arment’s popular podcast app for iOS, is defined by an interesting dualism: its essence has remained remarkably consistent with the original version released three years ago; at the same time, Arment has periodically revisited Overcast’s design, features, and business model to build a superior listening environment for a larger audience.

The same judicious iteration permeates Overcast 3.0, launching today on the App Store. With improvements to episode management, visual changes aimed at modernizing the interface, and an evolution of the existing subscription-based model, Overcast 3.0 is another thoughtful combination of new ideas and old tropes, which converge in a refreshed yet instinctively familiar listening experience.

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