A supercharged clipboard manager for Apple devices with on-device intelligence, iCloud sync, and text expansion.
In his keynote introducing the switch to Intel,1 Steve Jobs introduced the weirdest Mac of all time: the Apple Developer Transition Kit.
After announcing the change, Jobs revealed a secret. The Mac he had been using to demo software all morning actually had a 3.6 GHz Intel Pentium 4 processor inside.
Needless to say, the crowd went wild.
I spend a lot of time at a keyboard. The obvious advantage of a keyboard is speed. When I’m in a groove, nothing beats typing into a text editor at my Mac or iPad Pro for quickly recording thoughts and ideas, so they aren’t forgotten.
Moving fast is not nearly as important when it comes time to refine those ideas into something coherent. Slowing down, switching tools and contexts, and working in different environments all help to bring order to disparate thoughts. The same holds for planning something new, whether it’s the next big article or organizing my thoughts on some other project.
It’s in situations like these when I grab my iPad Pro and open GoodNotes. The switch from the indirect process of typing into a text editor to working directly on the iPad’s screen with the Apple Pencil enables a different perspective that helps me refine ideas in a way that typing doesn’t.
With version 5, the GoodNotes team has taken my favorite iOS note-taking app and refined every aspect of the experience. The update retains the simplicity of the app’s design but does a better job surfacing existing functionality and extending other features. The result is a more flexible, powerful app that plays to its existing strengths – which current users will appreciate – but should also appeal to a broader audience than ever.
When Spotify was my music streaming service of choice, one of the features I really liked was its personalized Wrapped report generated at the end of the year. I’ve always been a fan of geeky annual reports and stats about the usage of any given web service – be it Spotify, Pocket, or Toggl. I appreciate a detailed look at 12 months of collected data to gain some insight into my habits and patterns.
I’ve always been annoyed by the lack of a similar feature in Apple Music; I’m surprised that Apple still hasn’t added a native “Year in Review” option – a baffling omission given how the company is already collecting all of the necessary data points in the cloud. Official “Apple Music Wrapped” functionality would bolster the service’s catalog of personalized features, providing users with a “reward” at the end of the year in the form of reports and playlists to help them rediscover what they listened to over the past year.
But Apple doesn’t seem interested in adding this feature to Apple Music, so I decided to build my own using Shortcuts. The result is the most complex shortcut I’ve ever created comprising over 540 actions. It’s not perfect due to the limitations of iOS and Shortcuts, but it’s the closest I was able to come to replicating Spotify’s excellent Wrapped feature.
Last year when I wrote about my must-have Mac apps, I was coming off a tumultuous year that started with a daily commute into Chicago for my old job and ended with me working from home. As the year came to a close, I was exploring what that meant for the way I work on the Mac.
That process continued into 2018. With the number of new things I took on in 2017 and the transition to indie life, I made the conscious decision to step back and settle into my new life. That wasn’t easy. There’s a natural tendency to take on everything that crosses your path when you go out on your own, but I’ve seen too many people fall into that trap in the past. Instead, I concluded that 2018 would be the year to improve the way I already work by refining existing workflows and reevaluating how I get things done, including on the Mac.
Three events led me to work on my Mac more in 2018. The first was the 27-inch LG 4K display I bought in January. It was a big step up from the 23-inch 1080p one I had before and, combined with a VESA arm, improved working at my Mac substantially.
The second factor was our MacStories coverage of the App Store’s tenth anniversary. For it, we produced seven extra episodes of AppStories that were released in the span of one week, which kept me in front of my Mac recording and editing for long periods of late May through June.
Third, just after WWDC, I destroyed the screen of my iPad Pro thanks to the trunk hinges that invade the interior of the 2016 Honda Accord.1 I decided to hold out for the new iPad Pros, but that meant writing for four of the busiest months at MacStories without a good iOS work solution. I used a current-generation 9.7-inch iPad some, but it couldn’t compete with my LG display.
As 2018 comes to a close, the changes I’ve made haven’t been dramatic despite the extra time I’ve spent in front of my Mac. Instead, I’ve fine-tuned existing workflows and added new apps for specific tasks.
Below, I’ve broken down the 49 apps I use roughly by activity and function. I’ll mention where Apple’s apps fit into my workflow as I go because without them there would be a few big holes in the landscape of apps I use, but the focus of this roundup is on third-party apps, not Apple’s.
Putting together my annual list of Must-Have iOS Apps is an exercise in analyzing the trends of the year and considering which ones had the biggest impact on how I use my iPhone and iPad. Two years ago, it was web services and open APIs; last year, I focused on collaboration with the MacStories team and making my workflow consistent across devices; this year, there isn’t a single overarching theme behind this list, but rather a collection of trends and changes that I’ve observed over the course of 2018.
First and foremost is the switch to a subscription-based business model by some of my favorite apps. As we noted in our look at the modern economics of the App Store earlier this year, it is becoming increasingly challenging for indie developers – the ones who make the apps we tend to use and cover most frequently on MacStories – to find a balance between reaching new customers with paid app updates and supporting an app over the span of multiple years for existing users who already paid once.
A subscription seems like an obvious solution: new customers can try an app for free and later decide to subscribe; longtime users of an app get to support their favorite app over a longer period of time; developers are more incentivized to keep making an app better thanks to the financial security provided by an ongoing revenue stream. Recurring subscriptions for all apps launched two years ago just before WWDC, and it feels like we’ve only now reached a point where more and more developers are willing to experiment with them. This major shift in app pricing wasn’t always met favorably by longtime users of existing apps, which has resulted in developers testing different approaches such as optional subscriptions, bundles containing subscriptions and In-App Purchases, or even multiple ways to unlock the same features. In looking at the apps included in this list, I was surprised by how many now include some form of recurring subscription; I think this transition will only become more prominent in 2019.
The second trend I noticed in my usage of third-party apps is a strong preference for those that fully embrace modern iOS technologies. From Siri shortcuts (by far, the most important iOS developer framework of 2018) to Files integration and support for external keyboards on iPad, I tend to prioritize apps that eschew proprietary functionalities and adopt native APIs such as iCloud, the Files document browser, or Reminders. With iOS growing more powerful and complex each year, I think it’s only natural that I’ve stuck with apps that shy away from Apple-provided solutions as little as possible; those frameworks are always going to be more integrated with the rest of the system than any alternative a developer can come up with, and I seek that level of integration because I enjoy the comfort of an ecosystem where all the pieces work well together.
Lastly, I’ve noticed some overall changes in the kinds of apps I consider my must-haves for iPhone and iPad. In the “pro” app department, the Photography and Development lists have grown to include apps such as Lightroom, Scriptable, Darkroom, and Halide – all new entries this year. One of my goals with the new iPad Pro is to use it as a workstation for editing photos and programming my own little additions to iOS; I felt like my increased usage of these apps warranted some changes in the annual picks. You will also find more apps designed to interact with macOS as a result of my purchase of a Mac mini (which I’m using as a home server for various tasks) and different utility apps as some of the old ones have been replaced by Shortcuts. An app that, by the way, I can no longer include in this roundup due to my self-imposed rule of not featuring Apple apps because they’re kind of obvious choices for an iOS user (this also applies to Shazam, officially acquired by Apple this year).
Below, you’ll find a collection of the 60 apps I consider my must-haves on the iPhone and iPad, organized in nine categories; whenever possible, I included links to original reviews and past coverage on MacStories. What you will not find is the usual list of awards for best new app and best app update, which we’ve relaunched as a team effort under the MacStories Selects name this year. Instead, at the end of the story you’ll find my App of the Year, which is also joining MacStories Selects as an award that recognizes an overall outstanding iOS app that had a profound impact on my workflow over the past year, regardless of its release date.
Let’s dig in.
With version 4.0 released today, Darkroom has emerged as a photo editing force to be reckoned with on iOS. The highlight of the release is a brand-new iPad app, which is the version I’ll focus on in this review. I ran into a couple of bugs and would like to see Darkroom push its photo management and a few other tools even further in the future. However, the app’s combination of thoughtful design and platform-aware functionality together enable Darkroom to scale its full suite of tools gracefully from iPhone to iPad, which makes it an excellent choice for mobile photo editing.
Over the course of a year, the MacStories team tries hundreds of apps. We test them, live with them, poke, prod, and break them, and then we write and talk about them. Collectively, it amounts to thousands of hours of thought and analysis that on a macro level seeks to answer the question: what makes a good app? There’s no single factor or simple formula; if there was, nearly every app would achieve greatness. But after evaluating as many apps as we have, each of us has a fine-tuned instinct for standout apps when they come onto our radar.
We write about lots of terrific apps, but every year a handful stand out as exceptional. The precise quality that sets an app apart is often harder to identify than the app itself. Some are apps that push the boundaries of Apple’s OSes into new territory, while others are fresh takes on old problems. Despite the millions of apps on the App Store, every so often an app emerges that is truly inventive and opens up a whole new category of apps.
This year, we’re starting something new to celebrate those apps that stand out from the pack with a new feature we call MacStories Selects. For this inaugural year, we are covering three app categories: Best New App, Best App Update, and Best New Game. Along with a top pick for each category, we have selected runners-up that also stood out from the crowd. Before the end of the year, we’ll reveal two other components of MacStories Selects as well:
In making today’s app picks, we only looked at titles released in 2018. In addition, for Best App Update we evaluated each stand-alone update independent from any others, as opposed to aggregating updates from throughout the year.
Selects is something new for us here at MacStories that we expect to grow over time. We hope you enjoy. Now, on to our picks…
Agenda launched earlier this year with a fresh take on note-taking apps focused on dates and a timeline-based approach. As John noted in his original review of the Mac version (and later iOS), Agenda prioritizes dates as a means of note organization rather than folders or tagging; while it is possible to store notes in folders (called Projects in Agenda) and add hashtags to them, Agenda shines when your notes become actionable, time-sensitive steps that you can access in the top level ‘On the Agenda’ view, the ‘Today’ section, or, even better, the system calendar. Given its unique nature, it takes a while to understand Agenda and evaluate whether or not it may have a place in your workflow; I recommend reading our reviews of the first version of Agenda if you still haven’t tried the app.
As I mentioned on AppStories and Connected recently, I’ve been experimenting with Agenda as a mix of an outlining tool and note-taking app that I use in addition to Apple Notes. Whenever I’m planning an article or long-term project, I always start by saving thoughts or links in the Notes app. I find Notes to be the only app that removes as much friction as possible when saving notes while still maintaining the benefits of a traditional folder structure with instant iCloud sync between devices. The fact that I can throw text, links, and images into Notes makes it a superior choice to Drafts when it comes to quickly assembling a collection of ideas and references.
Once I have enough material to turn an idea into a story, I move everything from Notes to Agenda, where I can start giving notes more structure, tag them (and thus create saved searches), and, more importantly, give them deadlines with due dates. If I’m supposed to start writing an article before the weekend, for instance, I’ll give the associated note in Agenda a due date of Friday; on that day, the note will appear in the Today section of the app and, if I enabled the integration, on my system calendar as well. I’ve also been using Agenda to store notes for my podcasts (I work on them each week and make them due on recording day), ideas for shortcuts I want to build, and other bits of technical documentation that benefit from Agenda’s support for code snippets and sub-headings. But mostly I use the app because its timeline-oriented design lets me see which note I have to turn into an article or podcast outline on any given day without having to create a separate reminder for it.
That’s a long-winded introduction to say that, yes, it took me a while to “get” what Agenda is all about, but now I understand when its system can work for me and when I should stick to Apple Notes instead (such as for personal, non-work notes or notes shared with other people). Which is why I’m happy that with version 4.0, launching today on macOS and iOS, Agenda is getting support for a feature that levels the playing field with Apple Notes: image and file attachments.
iPad Diaries is a regular series about using the iPad as a primary computer. You can find more installments here and subscribe to the dedicated RSS feed.
One of my favorite aspects of working on the iPad is the flexibility granted by its extensible form factor. At its very essence, the iPad is a screen that you can hold in your hands to interact with apps using multitouch. But what makes iPad unique is that, unlike a desktop computer or laptop, it is able to take on other forms – and thus adapt to different contexts – simply by connecting to a variety of removable accessories. The iPad can be used while relaxing on a couch or connected to a 4K display with a Bluetooth keyboard; you can work on it while waiting in a car thanks to built-in 4G LTE, or put it into a Brydge keyboard case and turn it into a quasi-MacBook laptop that will confuse a lot of your friends who aren’t familiar with iPad Pro accessories1. In a way, the iPad is modern computing’s version of Kirby, the famous Nintendo character that is a blank canvas on its own, but can absorb the capabilities of other characters when necessary.
Thanks to its USB-C port, the new iPad Pro takes this aspect of the traditional iPad experience even further by enabling easier connections to external devices that don’t come with a Lightning connector. At this stage, the new iPad Pro does not integrate with all USB-C accessories like any modern Mac would; also, connecting to Bluetooth keyboards has always been possible on iPad, as was interacting with external USB keyboards if you had the right Lightning adapter. But the point is that USB-C makes it easier to connect an iPad Pro to other USB devices either by virtue of using a single USB-C cable or, in the case of USB-A accessories, using existing USB-C hubs from any company that isn’t Apple. Not to mention how, thanks to the increased bandwidth of the USB 3.1 Gen. 2 spec supported by the iPad Pro’s USB-C port, it is now possible to connect the device directly to an external 4K/5K USB-C monitor, which can power the iPad Pro and act as a USB hub at the same time.
We haven’t seen the full picture of built-in USB-C with the new iPad Pro: external drives still aren’t supported by iOS’ Files app, and other peripherals often require app developers to specifically support them. However, I believe the removal of Lightning is already enhancing the iPad’s innate ability to adapt to a plurality of work setups and transform itself into a portable computer of different kinds. For the past few weeks, I’ve been testing this theory with Bluetooth and USB keyboards, a 4K USB-C monitor, USB-C hubs, and a handful of accessories that, once again, highlight the greater flexibility of the iPad Pro compared to traditional laptops and desktops, as well as some of its drawbacks.
