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Posts tagged with "macOS"

Automation April: 10 Shortcuts for Discord, Photos, Finder and Files, Tot, Weather Forecasts, and More

All the shortcuts I created for Automation April this month.

All the shortcuts I created for Automation April this month.

It’s the final week of Automation April, and before we get into the details of the final batch of 10 shortcuts I’ve prepared for this week, I just want to express my gratitude toward all readers – old and new – who checked out MacStories this month, entered the contest, or signed up for Club MacStories. The response to Automation April has exceeded our most optimistic expectations: we received over 200 shortcut submissions for the contest, which is why we’re taking a few extra days to sift through all of them before; look for an official announcement of all the winners next week.

For this final group of 10 shortcuts, I’ve assembled another pretty diverse list of utilities for iPhone, iPad, and Mac that integrate with different parts of Apple’s operating systems. There’s a shortcut that automatically deletes old files from Finder or the Files app; another that finds the unique identifier of a specific task in the Reminders app; there’s a shortcut that gives you a weather report for the location of an upcoming event in your calendar. In case you missed the previous collections of shortcuts, you can find them here and here.

So, with Automation April coming to a close, let’s dive in one last time and check out the details of the shortcuts I’m sharing this week.

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Knotwords: A New Word Game From Zach Gage and Jack Schlesinger

Knotwords is a deceptively simple new game from Zach Gage and Jack Schlessinger that combines elements of multiple word and logic puzzles into a unique, fun experience.

Each puzzle is composed of a set of squares that are divided into sections. Letters in the corner of a section establish which letters can be placed in that section of the puzzle. The goal is to arrange the letters, so they spell words vertically and horizontally throughout the puzzle. If that sounds simple, it is, but like any good game, just because the rules are easy to grasp doesn’t mean the game itself is easy.

As you explore and test solutions in Knotwords, the available letters are highlighted on a keyboard at the bottom of the screen, making it easy to tell which letters remain available to play. Once a row has been filled with letters horizontally or vertically, Knotwords will let you know if your letters are out of place by scratching out the letters in pink.

Like Sudoku, solving words makes each puzzle progressively easier by eliminating the number of possible letters that can be placed in open squares. It’s a dynamic that helps ease the frustration of getting stuck on one part of a puzzle because focusing your efforts elsewhere often leads to a breakthrough in an area where you were having trouble. There’s also a built-in hint system featuring the game’s rabbit mascot, who dispenses hints in the form of definitions of words instead of the answers themselves. Also, on iOS, the game includes an upbeat soundtrack with a jazzy lounge music vibe and generous use of haptic feedback, both of which add to the overall experience.

I’m a big fan of logic puzzles like Knotwords. They’re an excellent way to unwind by concentrating on something that isn’t your work or something else that might be on your mind. Knotwords fits that role perfectly by being easy to learn and play but challenging to solve and unique. The experience is a little like doing a crossword puzzle without the clues. It’s a combination that I love, so I plan to make Knotwords a regular part of my downtime this summer.

In addition to iOS and iPadOS, Knotwords is available on Android, the Mac, and PC. The game is free to download on the App Store and includes a core set of puzzles, but for $4.99/year or a one-time payment of $11.99, you can unlock more puzzlebook puzzles each month, a daily Twist puzzle, additional hints, statistics, and color themes.

Automation April: Processing Tot Dots with Shortcuts

I’ve used Tot by The Iconfactory on and off since it was released in 2020 and reviewed by Federico, but it never stuck. I never came up with a system for using the app that fits well with how I work. Instead, I would simply dump text and URLs copied from the web or jot notes to myself haphazardly in any of the app’s seven colorful dots. The trouble was that when I went back to the app to find something, I often found myself clicking and scrolling around a lot to find what I wanted.

With the introduction of Tot’s Shortcuts support, I immediately saw an opportunity to process Tot’s dots in ways that would make the app fit better with the way I use it. I still don’t have a system for the app’s seven dots. Instead, I’ve got a shortcut called Tot Dot Review that lets me parse and process Tot’s dots in several different ways that shows off Tot’s shortcuts actions along with a handful of built-in Shortcuts actions for extracting different types of data from text.

Tot Dot Review lets me quickly pull URLs, Apple Maps URLs, addresses, phone numbers, and dates from my Tot notes without skimming through each of the app’s seven notes. I can also copy Tot’s notes into Markdown-formatted text that I can copy and paste into another app for processing and delete the content of all seven Tot notes, so I can start fresh. The combination of options has made it easier to find and manage things in Tot, which has led me to use the app more too.

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Sofa 3.3 Adds Extensive Customization Options

Sofa 3.3, the media organizer app for the iPhone, iPad, and Mac, is out, and the update is all about customization. If you haven’t tried Sofa before, check out our recent coverage of the app, which was a runner-up for the MacStories Selects awards in the Best App Update category last year. The update includes a long list of ways to personalize Sofa, which are best shown off by showing you what’s possible, so let’s update the list of books I’ve got in Sofa.

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Automation April: myTunes, a Personalized Music Video Channel

One of the delights of Shortcuts is the potential of simple individual actions. By themselves, they might not do much, but combined with simple actions from other apps, they create shortcuts that are greater than the sum of their parts. Two of my favorite recent examples are a pair of actions from the apps Play and Downie that combined with a new feature of the Channels app, have allowed me to create a personalized music video channel that I can watch anywhere.

I’ve been tinkering with this idea on and off for months, but it wasn’t until Play came along, and Channels expanded beyond TV shows and movies, that the last pieces of the puzzle fell into place. Those two changes have allowed me to build my own version of 80s era MTV, when the channel was about music, not reality TV, using just a handful of Shortcuts actions.

There are already ways to stream an endless playlist of music videos, including Apple Music TV, which is available in the TV app. However, I like the concept of Apple Music TV more than its implementation. It’s too much like radio, spoon-feeding me someone else’s music picks. What I wanted was complete control of the library of music videos I watch.

Watching myTunes on the Apple TV.

Watching myTunes on the Apple TV.

One way to solve this would be to create a playlist on the Mac with my favorite music videos and play them on shuffle. That’s not a bad solution, but it doesn’t square with how I find music videos. More often than not, I discover videos on Twitter or in my RSS feeds where I follow sites like Chorus.fm and Pitchfork, which frequently link to music videos on YouTube.

What I’ve always wanted was an automated way to download the best videos I find from YouTube and play them at my leisure on my TV, an iPad, or any other device with a screen. What Shortcuts and a few third-party apps have delivered is even better than I’d hoped: a virtual TV channel ready to play my favorite music videos 24/7 on shuffle, which I call myTunes. Here’s how it works.

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Automation April: A Three-Part Shortcuts Workflow for Syncing Timestamped Research Notes with Videos

Whenever I review notes I’ve taken on a video, I inevitably want to go back to rewatch parts of it. However, finding the right segment is a slow, cumbersome chore, which is why I’ve created Timestamped Notes, a trio of shortcuts that are optimized for the Mac, but adaptable to iPadOS, to automate the process of creating timestamped notes without interrupting your typing.

There are two scenarios where I use or plan to use these shortcuts a lot. The first is during Apple events when I’m under time pressure to get stories out and don’t have the luxury of scanning through large sections of a presentation as I write. Timestamped Notes got its first real-world test with Apple’s March event and passed with flying colors.

The second scenario where I’ll use Timestamped Notes a lot is during WWDC. I take lots of notes as I watch recorded presentations, but I often don’t revisit the notes I take for days or weeks later. If I need to refresh my memory of what was said during the session by skipping back through the session, Timestamped Notes will be what I use. No matter what kind of video or audio you take notes on, though, if there’s a chance you’ll want to go back to the source material, Timestamped Notes makes finding what you took notes on much easier.

Part of the inspiration for this shortcut came from a series of articles by Jason Snell and Dan Moren on Six Colors. They built a Stream Deck-powered shortcut for taking timestamped notes to highlight portions of podcast audio that needed editing. I built a similar shortcut at the time but abandoned it because it didn’t fit with the way I edit podcasts. However, the experience got me thinking about other ways to use timestamped notes that might fit better in other scenarios, which is what led to Timestamped Notes.

Timestamped Notes addresses three problems:

  • Creating a clean starting point, so your timestamped notes line up properly with the start of the video you watched
  • Providing a simple and fast way to create a timestamp that doesn’t interrupt the note-taking process
  • Converting clock-based timestamps, so they line up with a video’s timeline, which starts at 00:00:00.

The solution was to create three separate shortcuts, which I’ll cover in turn.

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Overcast Redesign Enhances Podcast Navigation with an Emphasis on Playlists and Recent Episodes

I’ve used a lot of different podcast apps over the years, but the one I return to most often and have used the most is Overcast by Marco Arment. The app’s customizability, Smart Speed and Voice Boost audio enhancement technologies, and Shortcuts support are unrivaled among podcast players. I also appreciate that when episodes of the shows I love are published, they usually appear in Overcast first.

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Tripsy 2.10 Adds Web-Based Itineraries and Expanded Travel Email Forwarding

Tripsy is my favorite travel app because it’s not just about getting from Point A to Point B. To me, the app defines the difference between trips and travel. Lots of apps can track travel information about your flights or show you where your hotel is on a map. Tripsy can do those things too, and it’s good at them. However, where Tripsy shines brightest and sets itself apart from other apps is by going beyond those nuts and bolts essentials and focusing the things you want to do and see on your trip.

I'm a big fan of Tripsy's modern design.

I’m a big fan of Tripsy’s modern design.

We’ve covered Tripsy before, so if you’re brand new to the app, be sure to check out that review, which covered the app’s 2.0 release. That update featured a beautiful modern card-style design, loads of trip inspiration and planning tools to organize travel, lodging, activities, dining, and more in one neatly organized app that works on the iPhone, iPad, Apple Watch, and more recently, the Mac.

Unfortunately, that update was also released in the fall of 2019, so I only got a chance to use it once before COVID ended my travel plans for a while. However, the travel outlook is brighter in many corners of the world today, and pent-up demand has people revisiting deferred trips, me included. If you’re in a similar situation and have a trip in your future, I encourage you to give today’s Tripsy update a look because, with version 2.10, Tripsy makes it easier to organize a trip than ever before.

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Logger Is the Missing Console for Shortcuts Power Users

Logger for Shortcuts.

Logger for Shortcuts.

Indie developer Alex Hay has long pushed the boundaries of what third-party developers can build with the SiriKit framework and Shortcuts integrations on Apple platforms.

In late 2019, his Toolbox Pro app redefined what it means to complement Apple’s Shortcuts app with additional actions, creating an entirely new sub-genre of headless utilities designed to provide additional actions with configurable parameters. Recently, Hay introduced Nautomate, another utility that provides users with Shortcuts actions to integrate with the Notion API without having to write a single line of code. And today, Hay is launching Logger, another Shortcuts-compatible app that is similar to his previous ones, but with a twist: rather than adding actions for external services or apps such as Apple Music and Notion, Logger offers actions to create the troubleshooting console that has always been missing from Shortcuts.

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