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Posts tagged with "task management"

The New Fantastical Review

The new Fantastical.

The new Fantastical.

Over six years after the debut of the second major iteration of Fantastical – version 2.0 for iPhone, which I reviewed in October 2013 – Flexibits is introducing a new version of their popular hybrid calendar client/task manager today. The new Fantastical1, available today on the App Store, is a single app that runs on iPhone, iPad, Mac, and Apple Watch.

In many ways, the new Fantastical is a distillation of themes typically found in the modern productivity app scene: the app is free, and the developers have switched to a subscription model to unlock a variety of premium features. Fantastical Premium – the name of the new service – costs $4.99/month or $39.99/year and brings a collection of brand new functionalities, integrations, as well as enhancements to existing features. Users of Fantastical 2, regardless of the platform they were using, get to carry all existing features into the new app for free, and can try the Premium service at no cost for 14 days.

I’ll cut right to the chase: I’ve been using the new Fantastical for the past few months (hence the inclusion in my Must-Have Apps story), and it’s become the only calendar app I need, offering more power and flexibility than any alternative from Apple or the App Store. The free version of the new Fantastical – effectively, Fantastical 2 with a fresh coat of paint and some smaller bonuses – is a capable alternative to Apple’s Calendar app, but the Premium version is where Flexibits’ latest creation truly shines. At $40/year, Fantastical Premium may be a big ask for some users, but as a busy individual who deals with teammates all over the globe and likes Fantastical’s new features, I plan to subscribe.

In addition to the unification of the app across all platforms, design changes, and new premium features, which I will detail below, Flexibits has devised one of the most reasonable, generous upgrade flows from the old, paid-upfront app to the new, subscription-based one I’ve seen to date. There will be backlash from folks who are against subscriptions on principle – a discussion that is beyond the scope of this review – but I believe Flexibits has done a commendable job granting existing users access to all features they’ve already paid for, while replacing Fantastical 2 (the new app is an update over the old version) with something that is faster, visually more attractive, and potentially more useful.

With the new Fantastical, I’ve replaced a series of apps I was using for calendars, calendar sets, and time zones, and integrated everything into a single dashboard, kicking Apple’s Calendar app off my Home screen in the process. Even with a few shortcomings and system limitations, the new Fantastical is, at least for me, the non plus ultra of calendar apps at the moment.

Let’s dig in.

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Things’ Quick Find Feature Upgraded Across iPhone, iPad, and Mac

Today the popular task manager Things was updated with several small, but noteworthy enhancements to its Quick Find feature across iPhone and iPad versions, with the Mac update arriving shortly. There’s a convenient new way to access Quick Find, recent lists are now displayed automatically, headings can be searched, and there are a variety of new lists that Things recognizes as search parameters.

One of my favorite details in Things is the ability to pull down from the top of a list to open Quick Find; the matching animation is lovely, and it’s accompanied by a perfect touch of haptic feedback on iPhone. Sometimes though, getting back to the top of a long list can take too long, so now you can simply tap a list’s name, which perpetually sits at the top-center of the UI, and Quick Find will immediately open. Also, the Quick Find window now always displays the four most recent lists you’ve visited; whether you searched for those lists or just accessed them from the sidebar menu, you’ll always see your last-visited lists in the search box.

The other big improvement to Quick Find is the new search parameters it now accepts. There are changes here in two areas: headings and special lists. Headings are an organizational tool you can use to sort your Things projects into divided sections; essentially, they’re a lightweight additional option for organization. Previously, none of your created headings could be searched in Quick Find, but that issue has now been remedied. Any and every heading you create in a project can be surfaced in Quick Find.

Things now offers a handful of special lists that aren’t accessible from the sidebar, but only through Quick Find. These include the following:

  • Tomorrow: Like Today, but for tomorrow’s tasks.
  • Deadlines: All tasks with deadlines.
  • Repeating: All repeating tasks.
  • Logged Projects: Completed projects, including completion date for each.
  • All Projects: Every current project.

Searching for any of these lists will grant easy access to them. I only wish Things provided the option to add one or more of these to the sidebar; hopefully a customizable sidebar is in the cards for Things in 2020.

Historically, iPhone and iPad apps haven’t been as feature-rich as Mac apps when it comes to search functionality. Where Mac apps often enable very granular search options, and power user features like saved searches, search on the iPhone and iPad is typically a bare-minimum approach. For that reason, it’s exciting to see the team behind Things devote a whole update to making search better, not only on the Mac, but across all platforms. Just as it did last year with keyboard shortcuts on the iPad, Things sets a strong example of pushing an oft-neglected iOS feature forward to be on par with its Mac equivalent.

Things is available on the App Store for iPhone, iPad, and Mac.


Actions by Moleskine Adds Reminders Import, Shortcuts with Parameters, and Context Menus

Actions' new Reminders import feature.

Actions’ new Reminders import feature.

The new year approaches, and with it arrive dreams of being a more productive you – which of course involves choosing the perfect task management system for your needs.

In a timely move, Moleskine’s elegant task manager, Actions, was updated today with a new Reminders import feature, so you can instantly migrate any or all of your Reminders lists and tasks into Actions. The update also supports two new iOS 13 features: shortcuts featuring parameters and context menus.

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Todoist Foundations: Key Refinements Modernize the Popular Task Manager

Today Todoist has launched a major update across all platforms under the branding Todoist Foundations. That name implies a complete ground-up revision to the app, and while that’s accurate in terms of under-the-hood code changes, from a user-facing standpoint this is still the Todoist you know, but with a variety of new features: project sections, a dynamic add button, new task and sub-task views, and more. Todoist’s team also says that Foundations lays the necessary coding groundwork for more substantial features that are coming in the future, such as Boards and an Upcoming View.

Todoist didn’t need a big rethinking, but what it did stand to benefit from was design enhancements and streamlining that makes everything quicker, easier to use, and more flexible, and that’s exactly what this release brings. If you haven’t tried Todoist in a while, Todoist Foundations is a compelling reason to give the task manager another try.

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Things Adds Multiwindow, iOS 13 Dark Mode, Shortcuts, New Share Extension, and Reminders Import

Today as Apple releases iPadOS into the world, Things 3 for both iPad and iPhone has fully updated to add multiwindow functionality on iPad, integration with iOS 13’s system dark mode, shortcuts with parameters, a share extension that introduces key new functionality, and finally a new Reminders Import feature for moving easily all your reminders into Things. There’s a lot to explore, so let’s dive in.

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OmniFocus for Web Review: Access Your Tasks Everywhere

The best task manager you can have is the one that’s always with you, no matter which device you’re using. Many people started with paper notebooks or index cards, and nowadays we have iPhones and iPads that can go with us everywhere, and even Apple Watches that can be independent devices if we need them to be.

The web is a ubiquitous platform – it’s everywhere, the framework behind much of what we interact with, and something we nearly always have access to. OmniFocus for the Web is a brand new product that makes the most of the web platform to allow you to manage your tasks on any computer – be that Windows, Linux, or a Mac.

OmniFocus for the Web is intended as a companion product; you need either the Mac or iOS version of OmniFocus 3 in order to use it. You can either pay for access to the web component separately, or if you don’t own OmniFocus on another platform you might choose to go with the complete subscription package, which includes the iOS, Mac, and web applications for the length of your subscription. Sign up is done through the iOS or Mac applications - which means payment runs through Apple’s subscription service.

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Memento, the Third-Party Reminders Client, Adds Watch App, Keyboard Shortcuts, and More

Apple’s Reminders is one of the few native iOS apps with a database that can be directly tapped into by third-party clients. Like the iOS Calendar app, which has no shortage of alternatives on the App Store, developers can create their own task managers that fully integrate with your Reminders database, offering the convenience of a built-in system with the benefit of having multiple options to choose from.

A couple months back I wrote about two of the best third-party Reminders clients on the App Store, one of which was Reminder. Today as part of its big 3.0 update, Reminder is being renamed Memento and bringing a handful of improvements that take better advantage of Apple’s full device ecosystem. There’s an Apple Watch app for the first time, keyboard shortcuts on iPad, 3D Touch shortcuts on compatible iPhones, custom time presets, and more.

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Things 3.8 Brings Dark Modes to the iOS Task Manager

This fall when macOS Mojave introduced a systemwide dark mode feature, Things added support for the new mode in version 3.7. The iPhone and iPad versions of the app, however, were left out. A lack of feature parity across platforms is always unfortunate, but that was especially true this time around because our John Voorhees  highlighted Things as having his single favorite dark mode implementation.

There’s good news though: we didn’t have to wait long for Things’ dark mode to make its way to iOS. Launching today in version 3.8, Things has added two different dark modes on both iPhone and iPad, one of which is suited particularly well to OLED iPhones.

Accessible via a new Appearance screen in Things’ Settings, there are now options for Light, Dark, and Black modes for the task manager. The former is the default appearance of the app we’re all well acquainted with, while the latter two are brand new. Both alternate appearances employ blue as the app’s accent color, with the main difference being the background color. Dark mode uses a nice shade of gray, while Black mode employs an OLED-optimized true black.

Each of Things’ appearance options can be set manually, or there’s an option to have the app switch modes automatically depending on your display’s brightness. Once you activate this toggle, you’ll see an option to choose between Dark and Black options for automatic switching, as well as a brightness threshold at which Things will change its appearance. The app’s use of display brightness to change modes should work well for users who have iOS’ Auto-Brightness feature activated, but I wish there was an automatic switching function for those who, like me, have that turned off.

Things 3.8 doesn’t introduce any other new features, but adding two beautiful dark modes is enough to make this a noteworthy release. Cultured Code has a strong reputation for thoughtful design, and its dark modes are a standout example on iOS.

Things 3.8 is available on iPhone and iPad.


Reminder and GoodTask: Third-Party Upgrades to Apple’s Reminders

Reminder (left) and GoodTask (right)

Reminder (left) and GoodTask (right)

Apple has long prided itself on being a company that carefully weaves hardware, software, and services together to offer a holistic user experience. Because of this, every purchaser of Apple products benefits from the built-in apps and services that accompany those products. And on the two most popular sellers, the iPhone and iPad, one of those bundled apps is Reminders.

At its core, Reminders is a simple list and to-do app that can be surprisingly powerful thanks to features like repeating tasks, location-based reminders, collaborative lists, and note support. Many times over the years Reminders has been my primary task manager and served me fairly well. It may not be as capable as alternatives like Things, but the app remains an appealing tool for those whose needs are light, and who value the ease afforded by Apple’s built-in ecosystem.

Unlike most of Apple’s other iOS apps, Reminders is built on a framework that’s accessible to third-party developers. Though developers can’t build apps that hook in directly with your Messages or Notes databases, Reminders is a different story. The underlying system powering Reminders is calendar-based, meaning it’s not tied to a single first-party app. Just as Fantastical and Timepage offer access to your existing iCloud calendars, developers can similarly build entire replacements for the Reminders app utilizing your existing collection of lists and to-dos. Two such apps, Reminder and GoodTask, serve as perhaps the best third-party Reminders clients on the App Store.

Each app takes a different approach to enhancing Reminders, with one focusing on modern design while the other offers power user features and flexibility; both, however, retain some of the benefits of staying in the Apple ecosystem while improving upon the first-party Reminders app.

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