THIS WEEK'S SPONSOR:

Kolide

Endpoint Security for Teams That Want to Meet Compliance Goals without Sacrificing Privacy


Todoist’s iOS 14 Widgets Make Managing and Creating Tasks Easier than Ever

Todoist’s three new widget types.

Todoist’s three new widget types.

Even before iOS and iPadOS 14 brought a new form and function to widgets on Apple platforms, one of the tried and true widget use cases in previous years was task lists. Some of my most used widgets over the years have been those provided by my task manager, so I was excited to see the slate of new widgets Todoist has introduced in its latest update for iPhone and iPad.

Before detailing the new widgets, though, it’s important to state up front that for all the advantages of iOS 14’s new widgets, they bring a regression that negatively impacts task managers especially: widgets can no longer be fully interactive. In the iOS 13 widget for Todoist, you could check off tasks as you completed them without needing to open the full app. With the app’s new widgets that’s no longer possible, because the only interactions Apple currently allows in widgets is launchers into different parts of an app. The good news is that apps are allowed to offer both iOS 13 and iOS 14 widgets to users, so on iOS 14 Todoist users will find both options available. If you really need the old functionality it’s still available to you, there’s just no way to add a legacy widget to the Home screen.

That bad news out of the way, let me focus on how Todoist’s team has made the most of the new widget system in a couple key ways.

Let’s start with its basic Tasks widget. In iOS 14 you can configure a list of your tasks to appear in either a small, medium, or large widget. Each widget can be set to show tasks from your Today or Upcoming lists, or one of your projects, labels, or filters. Despite being unable to check off tasks from the widget, there are two advantages over Todoist’s previous widget: information density and the ability to create multiple widgets. Since Todoist’s developers no longer need to create large touch targets for users to check off tasks, the widget is able to display a bit more information than before. And you can now create separate widgets tied to separate lists of tasks, even stacking them if you’d like, offering a lot more flexibility than before.

Besides widgets for lists of tasks, Todoist offers two other widget types: Productivity and Add Task. The former displays stats relating to your task completion goals for the day and week, along with your karma score. I’ve never been big on tracking the number of tasks I complete in a given day, but the Productivity widget’s nice to have for users who care about those numbers. The Add Task widget, however, is exactly what I would want from every task manager.

Configuring Todoist’s Add Task widget.

Configuring Todoist’s Add Task widget.

Both the medium and large Tasks widgets already offer a button to quickly create a new task inside Todoist, but the dedicated Add Task widget is special because it can be customized to create tasks that have their metadata pre-filled. You can set which project and section the newly created task will have, its due date, priority, labels, and even the task name if there’s a specific task you commonly create. Once it’s set up for your preferences, the Add Task widget eliminates the monotony of filling in metadata over and over again for every new task. If you commonly create tasks assigned to a certain project and with a certain due date, the widget is now the quickest way to do that.

Add Task is only available as a small widget and as a result it can only have a single group of pre-sets for creating a single type of task, but that makes it a perfect candidate for stacking. Using a few different Add Task widgets for different types of common tasks you create and having them stacked will still provide a faster task creation method than having to enter the metadata over and over with every new task.


Todoist already offered the fastest task creation of any task manager I’ve used thanks to its natural language input system, but now with the Add Task widget it provides an even faster method. Todoist’s developers have clearly spent time considering the needs of their users and have built a suite of widgets that meet those needs well. The OS restriction against full interaction will hopefully be removed in the future, but even if it never is, Todoist has delivered value with its new widgets that more than makes up for what it lost.

Todoist is available on the App Store.

Unlock More with Club MacStories

Founded in 2015, Club MacStories has delivered exclusive content every week for over six years.

In that time, members have enjoyed nearly 400 weekly and monthly newsletters packed with more of your favorite MacStories writing as well as Club-only podcasts, eBooks, discounts on apps, icons, and services. Join today, and you’ll get everything new that we publish every week, plus access to our entire archive of back issues and downloadable perks.

The Club expanded in 2021 with Club MacStories+ and Club Premier. Club MacStories+ members enjoy even more exclusive stories, a vibrant Discord community, a rotating roster of app discounts, and more. And, with Club Premier, you get everything we offer at every Club level plus an extended, ad-free version of our podcast AppStories that is delivered early each week in high-bitrate audio.

Choose the Club plan that’s right for you:

  • Club MacStories: Weekly and monthly newsletters via email and the web that are brimming with app collections, tips, automation workflows, longform writing, a Club-only podcast, periodic giveaways, and more;
  • Club MacStories+: Everything that Club MacStories offers, plus exclusive content like Federico’s Automation Academy and John’s Macintosh Desktop Experience, a powerful web app for searching and exploring over 6 years of content and creating custom RSS feeds of Club content, an active Discord community, and a rotating collection of discounts, and more;
  • Club Premier: Everything in from our other plans and AppStories+, an extended version of our flagship podcast that’s delivered early, ad-free, and in high-bitrate audio.