This week's sponsor

Spark

The Future of Email


Posts tagged with "automation"

Shortcuts 2.2 Brings New Apple Notes Actions, Travel Time Enhancements

Shortcuts 2.2, the second major update to Apple's automation app following October's 2.1 release, has been released on the App Store today. The new version of Shortcuts, which has been available to developers for testing via TestFlight for several weeks now, brings a variety of smaller refinements and bug fixes; more importantly, it extends Shortcuts' integration with one of Apple's most popular built-in apps: Notes. Additionally, Shortcuts 2.2 builds upon the existing 'Get Travel Time' action (based on the Apple Maps framework) with new Magic Variables well suited for shortcuts that integrate with Siri.

For the past few weeks, I've been building advanced shortcuts that take advantage of the new actions for Notes and Maps, which I'm going to explain and share in this article. The new shortcuts are also available through the MacStories Shortcuts Archive, which now features a dedicated Apple Notes section as well. Let's dive in.

Read more


Drafts for Mac: The MacStories Review


The quest for the perfect text application – for some of us it has been a lifelong goal, or at least it feels like it. I realised very early on in my computing life that I did not enjoy playing with formatting in Word or Pages, and when I discovered that Markdown provides the ability to make items **bold** or _italic_ with just a few simple characters, I felt like I had finally found my text formatting holy grail.

Many years ago I discovered Drafts for iOS, and the idea appealed: you open the application and type. No creating a new file, or trying to decide what to do with the text before the thought is fully formed, just open, type, then decide. I frequently need to jot down notes, save links, and have found being able to write without thinking too much about where the words need to go, and how they're going to get there, is extremely helpful in today's world of constant interruptions.

Last year saw Drafts 5 released for iOS with even more capability than before, allowing you to truly customise it to be the text editor you've always dreamed of having. There was only one small but important snag – no Mac version.

Today there is a Mac app. It is what many of us have been waiting for, albeit with a few missing features at the moment. Drafts for Mac has landed.

Let's get one thing out of the way: you've probably heard of Marzipan, the Apple project to enable iOS developers to bring their applications to the Mac. This is not one of those apps. It is an app written from the ground up for macOS, which works as expected with the system features.

Read more


Reconsidering Evernote in 2019


Like the best origin stories, this article comes from humble beginnings. A few weeks ago, I had the idea of adapting my shortcut to save webpage selections from Safari (see Weekly 151, 152, and 153) to make it work with Keep It rather than a JSON file. Simple enough, right? Given a text selection in Safari, I wanted to see if I could create a shortcut to append rich text to an existing document in Keep It without launching the app.

As Club MacStories members know, Keep It is the app I've been using for the past several months to hold my research material, which played an essential role in the making of my iOS 12 review (see Issues 135 and 144) of MacStories Weekly). But then I remembered that Keep It's integration with Shortcuts was limited to URL schemes and that the app did not offer Siri shortcuts to append content to existing notes1. That was the beginning of a note-taking vision quest that culminated in this column, even though I'm not sure I reached the destination I was originally seeking.

Read more


Introducing the MacStories Shortcuts Archive, a Collection of 150 Custom Shortcuts for Apple’s Shortcuts App

After several months of work, I'm pleased to announce the MacStories Shortcuts Archive – the official repository for shortcuts I've created over the years (including when they used to be called "workflows") and which have been updated, tested for the Shortcuts app, and collected in a single place.

You can find the archive at macstories.net/shortcuts. In this first version, the archive contains 150 shortcuts, but more will be posted over time. Each shortcut was created and tested by me and the MacStories team; all of them have been categorized, updated for the Shortcuts app, and marked up with inline comments to explain what they do.

Even better, they're all free to download and you can modify them to suit your needs.

Read more


Using a Twitter Saved Search to Read Replies, Mentions, and Quoted Tweets in a Single View

Every few months, I like to use Twitter's official app for iPhone and iPad for a while and reassess its advantages over third-party clients, as well as its shortcomings. This is something I've been doing for several years now. While I've often come away unimpressed with Twitter's native offerings, switching back to Tweetbot or Twitterrific after a couple of days, it's been a week since I started using the official Twitter app on my iPhone and iPad again and I don't find myself craving Tweetbot's UI design or timeline as much as I thought I would.

Read more


iPad Diaries: Using a Mac from iOS, Part 1 – Finder Folders, Siri Shortcuts, and App Windows with Keyboard Maestro

iPad Diaries is a regular series about using the iPad as a primary computer. You can find more installments here and subscribe to the dedicated RSS feed.

After several years without updates to a product that, somewhat oddly, "remained in Apple's lineup", the Mac mini was revived by the company last November with a major redesign geared toward pro users and designed for flexibility. As listeners of Connected know, one of the show's long-running jokes was that I would buy my last Mac ever as soon as Apple released a new Mac mini1; when it happened, I took the opportunity to completely rethink my home office with a new desk, well-specced Mac mini, and 4K display that supported both modern Macs and iPad Pros via USB-C.

Effectively, I had never owned a desktop Mac until2 this Mac mini arrived. I always preferred portable Macs to workstations, and over the years I moved from a late 2008 MacBook Pro to a 2011 MacBook Air and, in 2015, back to the (now Retina) MacBook Pro again. Over the past couple of years, however, and particularly since the introduction of iOS 11, my penchant for Mac laptops started clashing with the realization that the iPad Pro had become my de-facto laptop. I was using a MacBook Pro because I thought I needed a portable Mac machine just like when I started MacStories in 2009; in reality, the iPad had been chipping away at the MacBook's core tasks for a while. Eventually, I saw how my MacBook Pro had become a computer I'd open twice a week to record podcasts, and nothing more.

With the iPad Pro as my primary computer, the Mac's role in my life evolved into a fixed environment that was necessary for multi-track audio recording and Plex Media Server. And as I shared on Connected on several occasions, I realized that my workflow in 2018 wasn't the same as 2009 anymore: it no longer made sense for me to have a Mac laptop when what I really needed was a small, but powerful and extensible Mac desktop. That's why I started waiting for a new Mac mini, and my wishes were granted with the 2018 relaunch of the mighty desktop machine.

For the past three months, I've been busy setting up the Mac mini and optimizing it for the tasks that inspired its purchase. I bought external SSD drives (these two) to use for Plex and Time Machine backups; I set up a homebridge server to add unsupported accessories to HomeKit (such as our 2017 LG TV) and turn iTunes playlists into HomeKit scenes; I rethought my podcasting setup (I now have a Zoom H6 recorder and a taller microphone stand) and arranged my desk to make it easier to use the same UltraFine 4K display with the Mac mini and iPad Pro (I just need to plug in a different USB-C cable). Because this Mac mini is fast enough to handle 4K transcoding for Plex without breaking a sweat, I started using youtube-dl to enjoy 4K YouTube videos on iOS devices with the Infuse or Plex apps. I'm trying to take advantage of a powerful, always-on Mac server in any way I can, and I'm having lots of fun doing it.

This doesn't change the fact that the iPad Pro is my main computer, and that I want to interact with macOS as little as possible. Aside from recording podcasts using Mac apps, I rely on the Mac mini as a server that performs tasks or provides media in the background. Any server requires a front-end interface to access and manage it; in my case, that meant finding apps, creating shortcuts, and setting up workflows on my iPad Pro to access, manage, and use the Mac mini from iOS without having to physically sit down in front of it.

In this multi-part series, I'm going to cover how I'm using the 2018 iPad Pro to access my Mac mini both locally and remotely, the apps I employ for file management, the custom shortcuts I set up to execute macOS commands from iOS and the HomePod, various automations I created via AppleScript and Keyboard Maestro, and more. Let's dive in.

Read more


  1. It was funny because everybody thought the Mac mini line was done. ↩︎
  2. Many years ago, I did use an iMac for a few months. However, I never considered that machine truly mine – it was set up at my parents' house (where it now sits unused) and I worked on it for a while until I moved in with my girlfriend a few months later. ↩︎

Apple Frames Shortcut, Now with Support for the 11″ iPad Pro and Apple Watch Series 4 40mm

Apple Frames, my shortcut to add device frames to screenshots taken on modern Apple devices, has been updated with support for the 11" iPad Pro and 40mm Apple Watch Series 4. This marks the second major update to Apple Frames, which now supports the following Apple devices:

  • iPhone 6, 7, 8, and X
  • iPhone XS and XS Max
  • iPad Pro 11" and 12.9" (2018 models)
  • Apple Watch Series 4 (44mm and 40mm)
  • MacBook Pro (Retina 13")
  • iMac 5K

Read more


Apple Music Wrapped: A Shortcut to Visualize Your Most Listened Songs, Artists, and Genres of the Year

When Spotify was my music streaming service of choice, one of the features I really liked was its personalized Wrapped report generated at the end of the year. I've always been a fan of geeky annual reports and stats about the usage of any given web service – be it Spotify, Pocket, or Toggl. I appreciate a detailed look at 12 months of collected data to gain some insight into my habits and patterns.

I've always been annoyed by the lack of a similar feature in Apple Music; I'm surprised that Apple still hasn't added a native "Year in Review" option – a baffling omission given how the company is already collecting all of the necessary data points in the cloud. Official "Apple Music Wrapped" functionality would bolster the service's catalog of personalized features, providing users with a "reward" at the end of the year in the form of reports and playlists to help them rediscover what they listened to over the past year.

But Apple doesn't seem interested in adding this feature to Apple Music, so I decided to build my own using Shortcuts. The result is the most complex shortcut I've ever created comprising over 540 actions. It's not perfect due to the limitations of iOS and Shortcuts, but it's the closest I was able to come to replicating Spotify's excellent Wrapped feature.

Read more


Launch Center Pro 3.0 Review: Universal Version, New Business Model, NFC Triggers, and More

Launch Center Pro, Contrast's popular launcher for iPhone and iPad, has been updated to version 3.0. It may be hard to believe, but Launch Center Pro 2.0 came out five years ago (in 2013), before Workflow, when Pythonista, Editorial, and Drafts were the only other apps pushing forward the idea of iOS automation thanks to URL schemes and x-callback-url.

The iOS automation landscape is vastly different five years later. While Apple still hasn't shipped a native automation framework for inter-app communication and URL schemes are still the only way to let apps exchange data with one another in an automated fashion, the evolution of Workflow into the Shortcuts app now provides users with an easier, more integrated solution to craft complex workflows. Not to mention how, thanks to its widget, 'Open URL' action, and ability to add custom launchers to the home screen, Shortcuts alone can supplant much of the functionality the likes of Launch Center Pro and Launcher have become well known for. Apple may not necessarily think about the Shortcuts app as "iOS automation" (they never used this expression in public), but it's undeniable that Workflow (then) and Shortcuts (now) are a superior, more powerful alternative to perform actions that were previously exclusive to Launch Center Pro.

For this reason, I believe it's best to think of Launch Center Pro in 2018 as a companion to Shortcuts – a more intuitive, perhaps simplified, versatile front-end to launch actions and apps in different ways, using triggers that aren't supported by Apple and which can complement Shortcuts rather than replace it. And with version 3.0 released today, Contrast is embracing this new role of Launch Center Pro as well, doubling down on what makes it unique compared to Shortcuts, and expanding the app's launcher capabilities in a handful of interesting ways.

Read more