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Automation April: A Three-Part Shortcuts Workflow for Syncing Timestamped Research Notes with Videos

Whenever I review notes I’ve taken on a video, I inevitably want to go back to rewatch parts of it. However, finding the right segment is a slow, cumbersome chore, which is why I’ve created Timestamped Notes, a trio of shortcuts that are optimized for the Mac, but adaptable to iPadOS, to automate the process of creating timestamped notes without interrupting your typing.

There are two scenarios where I use or plan to use these shortcuts a lot. The first is during Apple events when I’m under time pressure to get stories out and don’t have the luxury of scanning through large sections of a presentation as I write. Timestamped Notes got its first real-world test with Apple’s March event and passed with flying colors.

The second scenario where I’ll use Timestamped Notes a lot is during WWDC. I take lots of notes as I watch recorded presentations, but I often don’t revisit the notes I take for days or weeks later. If I need to refresh my memory of what was said during the session by skipping back through the session, Timestamped Notes will be what I use. No matter what kind of video or audio you take notes on, though, if there’s a chance you’ll want to go back to the source material, Timestamped Notes makes finding what you took notes on much easier.

Part of the inspiration for this shortcut came from a series of articles by Jason Snell and Dan Moren on Six Colors. They built a Stream Deck-powered shortcut for taking timestamped notes to highlight portions of podcast audio that needed editing. I built a similar shortcut at the time but abandoned it because it didn’t fit with the way I edit podcasts. However, the experience got me thinking about other ways to use timestamped notes that might fit better in other scenarios, which is what led to Timestamped Notes.

Timestamped Notes addresses three problems:

  • Creating a clean starting point, so your timestamped notes line up properly with the start of the video you watched
  • Providing a simple and fast way to create a timestamp that doesn’t interrupt the note-taking process
  • Converting clock-based timestamps, so they line up with a video’s timeline, which starts at 00:00:00.

The solution was to create three separate shortcuts, which I’ll cover in turn.

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AppStories, Episode 268 – Automation April: Our Shortcuts Setups→

This week on AppStories, we introduce Automation April, a month-long community celebration of automation on Apple’s platforms and share our Shortcuts library setups.

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On AppStories+, we take listeners on a behind-the-scenes look at the origins of Automation April.

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To learn more about the benefits included with an AppStories+ subscription, visit our Plans page, or read the AppStories+ FAQ.

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Apple Announces That WWDC 2022 Will Be Online-Only June 6 - 10

Apple has announced that WWDC will be an online-only event again this year, running from June 6-10, 2022, but with a limited in-person event for developers and students. The company also opened submissions for the Swift Student Challenge from now through April 25.

In a press release issued by today, Susan Prescott, Apple’s Vice President of Worldwide Developer Relations and Enterprise and Education Marketing said:

At its heart, WWDC has always been a forum to create connection and build community. In that spirit, WWDC22 invites developers from around the world to come together to explore how to bring their best ideas to life and push the envelope of what’s possible. We love connecting with our developers, and we hope all of our participants come away feeling energized by their experience.

Here’s what Apple has to say about a special day planned at Apple Park during the conference:

In addition to the online conference, Apple will host a special day for developers and students at Apple Park on June 6 to watch the keynote and State of the Union videos together, along with the online community. Space is limited and details on how to apply to attend will be provided soon.

Although there are benefits to a fully in-person event that can’t be replicated online, the past two years were both widely considered to be successes. In 2020 and 2021, Apple released dozens of excellent videos about its latest APIs and conducted online lab sessions for developers that received high marks. Although Apple hasn’t released details about this year’s online format yet, it’s a safe bet that it will be similar to last year. It’s also nice to see an in-person component added, though limited in scope.

I still hold out hope that WWDC will be a fully in-person event again someday, but this year clearly isn’t the right year. Still, it’s been far too long since I’ve seen many of the developers and friends I’ve made at the conference over the years. It would be a shame if people who have never been to WWDC never get to experience it in person.

Of course, MacStories readers can expect the same kind of comprehensive WWDC coverage we do every year. We’ll have extensive coverage on MacStories and AppStories, which will extend to Club MacStories too.

Automation April: 10 Shortcuts for Apple Translate, Live Text, Finder Images, Pixelmator Pro, and More

Shortcuts I've prepared for Automation April.

Shortcuts I’ve prepared for Automation April.

It’s Week 1 of Automation April, and as I announced last week, alongside the several initiatives we’ve prepared for this month-long automation event, I’ve been working on 30 shortcuts to share with everyone for free on MacStories this month.

Today, I’m pleased to share the first group of 10 shortcuts that will join the other 250 on the MacStories Shortcuts Archive. These shortcuts are a diverse collection of utilities that have been specifically optimized for the latest versions of iOS, iPadOS, and macOS Monterey. Below, you’ll find shortcuts that take advantage of new actions for Translate and Live Text; there are Mac-only shortcuts that integrate with Finder and AppleScript; there’s even a shortcut that helps you speed up multitasking and window control on macOS.

As always, all the shortcuts I’m sharing as part of Automation April have been tested across all Apple devices and you can install them via the iCloud download links in this story. So grab a good cup of espresso, take a break from the Automation April contest, and let’s have a look.

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Last Week, on Club MacStories: Automation April, MacStories Unplugged, a Developer Interview, a Reader Setup

Because Club MacStories now encompasses more than just newsletters, we’ve created a guide to the past week’s happenings along with a look at what’s coming up next:

Automation April

Last Friday marked the launch of Automation April, a month-long celebration of automation on Apple’s platforms. Each week during April we’ll be doing giveaways in MacStories Weekly and in our Club MacStories+ Discord community. Between the two, we have over 20 participating apps.

Last week we kicked things off with a MenuBar Stats giveaway in MacStories Weekly and 50% off the first year of Ulysses discount for Club MacStories+ and Premier members that is available throughout April by visiting the Club Discounts page.

MacStories Weekly: Issue 314

Monthly Log: March 2022

Up Next

Today at 12:30 PM Eastern US time, we’ll do the first Shortcuts Town Hall Workshop live in the Club MacStories+ Discord Town Hall Voice Chats channel.

We’ll also continue giveaways in the Club Discord community this week and on Friday in MacStories Weekly.

Enter Your Shortcuts in the Automation April Shortcuts Contest

We’re very excited to announce the inaugural Automation April Shortcuts Contest.

When Federico and I hatched the idea for the contest last fall, it quickly became the centerpiece of Automation April. As Shortcuts tinkerers ourselves, we know that the best way to learn automation techniques is by doing, and with the contest, we hope to give the automation community a place to show off their best work and, perhaps, win some fun prizes along the way. The contest is a way to encourage people to explore what’s possible with automation, allow others to benefit and learn from that work, and recognize the best automations in several categories.

Whether you’re a Shortcuts expert or just starting out, we encourage you to participate in the contest. Shortcuts do not need to be complex to win in one of contest’s categories.

Our panel of judges will be evaluating submissions based on originality, performance, design, user experience, and usefulness. Pushing the boundaries of what is possible with Shortcuts is certainly a factor that will be considered in originality, but, at the same time, usefulness doesn’t require complexity, which is something we’ve emphasized often in our writing about Shortcuts. So, no matter your level of experience, we’d love to see what you build.

Entries must be submitted by 5:00 PM Eastern US time on April 20, 2022, so let’s dig into the details.

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You can try Kolide on an unlimited number of devices with all its features for free and without a credit card for 14 days.

Our thanks to Kolide for sponsoring MacStories this week.

MacStories Unwind: PS Remote Play and Xbox All-Access

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This week, Federico explains the many ways to play the PS5 remotely, and John recommends Microsoft’s All-Access Pass as an entry point into the Xbox universe of videogames.

Show Notes

Federico’s Pick:

John’s Pick:

Introducing Automation April: A Month-Long Community Event About Automation, Featuring Shortcuts, Interviews, Discord Workshops, and a Shortcut Contest

Welcome to Automation April.

Welcome to Automation April.

Over the past decade, MacStories has become the hub for all kinds of user automation. Starting with URL schemes, then Workflow, and eventually Shortcuts, we’ve created hundreds of shortcuts for MacStories readers and Club members and published stories about automation that have been read by millions of people around the world. With the MacStories Shortcuts Archive, launched three years ago, we unified our catalog of free shortcuts in a single gallery; with the arrival of Shortcuts on macOS, we’ve expanded our Mac coverage for Club members and launched a new column and Discord channel all about automation.

I love automation because of what it stands for: giving users – the people – the power to fully control their computer and make it more efficient. To make it truly their own. This is why I’ve been writing about the Shortcuts app for years and why I’ve always believed in it as the future of automation on Apple platforms: it’s the software equivalent of a bicycle for the mind.

For this reason, I’m absolutely thrilled to introduce Automation April, a month-long showcase of automation on Apple platforms by us, developers, and MacStories readers – with a focus on Shortcuts.

For the entire month of April, we will cover automation and Shortcuts – even more than we normally do – on every property of the extended MacStories universe. There will be shortcuts and articles on MacStories; we will post Automation April-themed episodes of AppStories; there will be special content in MacStories Weekly and AppStories+ for Club members; we will host special ‘Town Hall Workshops’ and a dedicated Automation April channel in our Discord community.

But there’s more:

In addition to all of the above, we are launching a contest to pick the best shortcuts submitted by MacStories readers for Automation April.

Starting Monday, April 4th, until Wednesday, April 20th, we will be accepting up to two shortcut entries per user via a dedicated Automation April website. The contest will be open to everyone with a free MacStories account (more on this below). We’ve also assembled a panel of Shortcuts experts who, alongside the MacStories team, will judge shortcuts submitted by people.

Oh, and we’re giving away an Elgato Stream Deck XL and an Analogue Pocket for the Best Overall Shortcut prize. Yep, you read that right.

April has always been a special month for MacStories: the site turns 13 (!) on April 20th, and this isn’t the first time we’ve organized a special event to celebrate our community. But with Automation April, we’ve prepared the biggest event we’ve ever done that will encompass every single aspect of the MacStories family – from the articles you know and love to Discord, the Weekly newsletter, and a brand new community contest.

The next four weeks are going to be fun. So let’s dive in and let me give you an overview of what you can expect from the first edition of Automation April.

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