Posts tagged with "automation"

Automating Mail Signatures and Senders with AppleScript and Keyboard Maestro

Mail Keyboard Maestro

Mail Keyboard Maestro

I’m aware of the fact that it’s a common trend to call email a “nightmare” these days, but the truth is – email works for me. I have multiple addresses set up, I have my filters and smart folders to automate the process of filing and finding emails, and I’m enjoying the renewed interest of iOS developers in building email apps that solve old problems in new ways. But there is one thing I don’t like: Apple’s Mail app and how many clicks it takes to switch between configured accounts and signatures. As you can guess, I came up with a way to automate the process using AppleScript and (optionally) Keyboard Maestro.

I receive several messages every day to different email addresses, but I always want to reply with the same address and the same signature. Apple’s Mail app makes it easy to see all messages sent to all accounts with the unified Inbox, but it makes it surprisingly hard to set default accounts and signatures that should always be treated as, well, default ones. I don’t want to click on menus for accounts and signatures: I want to hit ⌘R and receive a new Reply window with the account and signature I want already set. Read more

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Using Drafts Line Tags with URL Schemes and Actions

Drafts line tags

Drafts line tags

In a minor 3.0.6 update released last night, developer Greg Pierce added an interesting new feature to Drafts that will come in handy to further customize the app’s powerful URL, Dropbox, and Evernote actions. In the new version of Drafts (both for iPhone and iPad), you can now specify line numbers as template tags. Read more

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Search For Rdio Lyrics with Keyboard Maestro

Macro

Macro

In spite of the existence of various Mac apps to display lyrics of a song that’s currently playing in iTunes or Rdio, I often find myself having to manually look them up through a web browser. It’s not uncommon to see a dedicated lyrics app being unable to fetch lyrics for a certain song, and, unsurprisingly, that always seems to happen when I’m in the mood for learning new lyrics. Having to Google lyrics and type a song’s name is a tedious process that ought to be automated, so that’s what I did. Read more

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Quickly Append Browser URLs To Evernote with Keyboard Maestro

I often come across webpages and interesting links that I can’t check out right away, but that I also don’t want to send to Instapaper, Pinboard, or my OmniFocus inbox. They are, put simply, “stuff to check out”; I append these URLs to an Evernote note carrying the same name:

Macro

Macro

As I detailed in my review of Drafts 3.0 for iOS, appending text from an iPhone or iPad is easy with Agile Tortoise’s app and a combination of Evernote actions and browser bookmarklets, but I had to think of an equally straightforward workflow for the Mac. Unfortunately, the lack of a Drafts app for OS X forced me to resort to AppleScript to achieve the same kind of functionality, but the deal was (partially) sweetened by the new features introduced in Keyboard Maestro 6.0, released back in May.

Read more

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Share To Flipboard Magazines From Drafts

Flipboard

Flipboard

I’m a big fan of Flipboard’s magazine feature, which was introduced earlier this year with version 2.0 of the app. By leveraging Flipboard’s existing presentation style – capable of re-formatting web articles, videos, and photos with a beautiful print-like layout – magazines allow anyone to put together a collection of interesting links that others can subscribe to, read, and share. I am subscribed to dozens of Flipboard magazines and I send links to my Games one on a daily basis.

Most of my automation tips stem from minor annoyances with default solutions, so yesterday I decided to create a simple, yet effective Drafts URL action to easily open Flipboard’s share interface without having to read a webpage in the browser. Read more

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Infinitesimal Bits of Time

Adam C. Engst, in his overview of Keyboard Maestro 6:

In fact, many of my macros are utterly simple and obvious — I could type “cheers… -Adam” at the end of every email message I send, or I could press Control-period. Just because I’m saving only a few seconds doesn’t mean that it’s not worthwhile, when added up over tens of thousands of messages. Similarly, much as I love LaunchBar and use it heavily for many things, because I set F1 to open BBEdit via Keyboard Maestro, switching to BBEdit via F1 is a third of the work of LaunchBar’s Command-Space, B, Return. Those infinitesimal bits of time are like the energy drain from glowing lights on otherwise inactive electronics — meaningless in the individual instance, but vast in their overall impact.

According to Keyboard Maestro, I have saved 420 hours since I started using it 635 days ago.

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Philips Releases Hue 1.1, Announces IFTTT Integration

I keep being intrigued by Philips’ smart lighting system. Philips released an official API with iOS SDK in March, and today’s update brings great new features such as geofencing, which you can use to automatically activate your hue lights as you walk in or out of your house.

In terms of automation, hue is now officially integrated with IFTTT, which should allow for some interesting “workflows”. Examples mentioned by Philips include changing the color of your lights based on Instagram pictures, the weather, or your favorite sports team. I can’t wait to get a hue set and start playing around with IFTTT triggers.

You can read more on hue/IFTTT integration here.

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How I Resize and Rename Images with Automator, Name Mangler, and TextExpander

Name Mangler

Name Mangler

A few weeks ago, while I was preparing my coverage of Apple’s Q2 2013 earnings call, I grew tired of my system to resize and rename images on OS X, so I rebuilt it from scratch using Automator, Name Mangler 3, and TextExpander.

When I create images for MacStories, I either keep them at a single size between 600 and 650 pixels, or use two separate versions: the original larger size, and a smaller one that links to the full version. In either case, images are uploaded to our CDN with Cyberduck, which I have been using for years and that has never failed me. Until last month, the process of duplicating the larger image and saving it to a smaller size was entirely manual – something that, I later realized, was surprising considering I try to automate as many aspects of my daily workflow as possible. I decided to fix this before the Apple earnings call because I knew Excel was going to export our charts as large PNGs – but, mostly, because it really didn’t make sense to keep on manually clicking menus and selecting sizes after all these years of writing for MacStories. Read more

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