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Google Inbox Now Open to Everyone→

In my review of Readdle’s Spark email app earlier today, I mentioned how I’ve been using Inbox for the past few months.

Since moving back to Gmail late last year, I’ve been using Inbox, Google’s alternative take on Gmail that wants to make email smarter and less intrusive. Inbox is fast, has push notifications, supports filters, and is trying interesting things with location snooze and inline previews of attachments and YouTube links. These features are exclusive to Inbox and the Google ecosystem, but at least they work everywhere because Inbox is available on iOS and the web.

And:

The idea of automatic email sorting is a solid one: we are inundated with a constant stream of messages on a daily basis, and yet most email clients tend to treat all messages equally, with the same notification settings and without any distinction for different kinds of email content they should be able to understand. Inbox is reimagining the entire system by applying Google’s smarts and user controls to messages and bundles, with laudable results. In the months I’ve spent using Inbox, I’ve come to depend on the automatic sorting in Updates and Low-Priority, which separates the wheat from the chaff and lets me see important messages at a glance. I can even set separate notification options for each bundle, which is a nifty way of dealing with incoming messages.

Inbox is Google’s alternative take on Gmail, and it does several interesting things. Besides automatic grouping in bundles, for instance, it allows you to create your own custom bundles that work like filters: they can be assigned a ton of different parameters (multiple from addresses, subject matches, keyword exclusion, etc.) and you can define whether messages that match a bundle should skip the inbox, be bundled in the inbox and with which frequency, and if you want notifications for those as well. Inbox also has location reminders, the ability to preview attachments without opening a message (great for taking a look at YouTube videos and images right away), and integration with Google Now. Inbox works on iPhone, iPad, and the web, but unfortunately doesn’t have a unified inbox, only works with Gmail, and doesn’t support iOS extensions at all.

Inbox was opened up to all users yesterday, including Google Apps customers (which I tried during the initial rollout). If you use Gmail and don’t have too many accounts, I recommend you check it out. Google’s algorithms can be amazing if you’re willing to let them scan your inbox all the time (the new Trips bundle is impressive), and, overall Inbox is simply refreshing when compared to the traditional Gmail app.

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#MacStoriesDeals Holiday Edition: Best Deals for iPhone, iPad, and Mac Apps

MacStories Deals

MacStories Deals

Christmas is upon us once again! #MacStoriesDeals is the best place to find great deals for Mac and iOS apps and games, Apple hardware deals, and some great book and audio specials.

There are thousands of software and hardware deals online. We carefully pick the best ones and collect them in a single post with links to buy or share discounted products. You don’t need to be overwhelmed by App Store holiday deals because we take care of finding the best stuff for you.

Bookmark this post, and come back every day to find updated deals for each category. Updates will be listed as new entries at the top of each category.

You can find us as @MacStoriesDeals on Twitter.

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My Must-Have iPad Apps, 2013 Edition

Must Have iPad Apps 2013

Must Have iPad Apps 2013

For the past three years, I’ve been running a series called “My Must-Have Mac Apps” that, once a year, would list the apps that I found indispensable on my Mac. This year, considering the changes that I went through from a workflow perspective, I thought it would be appropriate to start focusing on iOS as well. I’d like to start with the iPad.

I’ve been working primarily from my iPad for the past 15 months. For a variety of personal reasons that I’ve discussed before, I found myself unable to work from my Mac every day, so I decided to try and see whether the iPad and iOS could be viable OS X replacements – not just companions. I ended up enjoying the iPad as a work device and, eventually, as a primary device powered by terrific apps that allow me to be more efficient on iOS.

From a high-level, conceptual standpoint, this isn’t a new topic for MacStories readers or listeners of The Prompt. In the end, though, it all comes down to the apps – the software that I use on my iPad for work and play, for productivity and entertainment.

Hence, “My Must-Have iPad Apps”. I consider this the first installment, even though it technically isn’t: I published similar articles in 2010 and 2011, but I skipped 2012 – the year when I really got serious about working from the iPad. This year’s installment is a reboot of the iPad series, which I’m going to publish regularly from now on; if you want, you can check back on the old articles linked above to see if there are apps that I’ve been using for three years (spoiler: yes).

The list below is organized in four sections: Main, for apps that I use several times every day; News, for discovering links and staying on top of RSS; Entertainment, for media consumption; and Utilities, for single-purpose apps that I use often but not heavily every day. Each app is listed with its App Store link and, at the end of the article, you’ll find my iPad app of the year. Read more

#MacStoriesDeals - Black Friday 2013: Best Deals for iPhone, iPad, and Mac Apps & Games

Black Friday is upon us once again! #MacStoriesDeals is the best place to find great deals for Mac and iOS apps and games, Apple hardware deals, and some great book and audio specials.

There are thousands of software and hardware deals online. We carefully pick the best ones and collect them in a single post with links to buy or share discounted products. You don’t need to be overwhelmed by Black Friday deals because we take care of finding the best stuff for you.

Bookmark this post, and come back every day to find updated deals for each category. Updates will be listed as new entries at the top of each category.

You can find us as @MacStoriesDeals on Twitter.

Read more

OmniFocus and Calendar Notifications

I recently became tired with the fact that OmniFocus needs to be launched every once in a while in order to get the latest version of its synced database. For almost two years, I synced OmniFocus through The Omni Group’s excellent (and free) Omni Sync Server service, but I switched to a manual WebDAV location hosted on my Macminicolo machine because I like to be in control of the app’s sync sessions, and to fiddle around with ways to better automate the app’s syncing system.

Over the past few months, however, I have found myself increasingly missing notifications for due items because I am not always using the same device to manage OmniFocus, and I tend to forget to launch the app and hit the Sync button. I may go a full week without using OmniFocus for Mac, but I’d still like to be reminded of important items even if I don’t sync my iPhone and iPad all the time. Unfortunately, in the way OmniFocus is structured, the standard sync doesn’t allow items to be “pushed” in the background.

I came up with a way to have OmniFocus’ due reminders synced “in the cloud” and always up-to-date that enables me to keep using the app like I always have, yet staying assured I won’t miss items because I forgot to sync or open the app. It uses OmniFocus’ built-in calendar export functionality, and a mix of automation, Macminicolo hosting, and third-party apps to get the job done reliably and consistently. It’s not perfect (mainly due to Apple’s fault) and it’s likely doable in some other way with some other hosting solution, but I found this method to work perfectly for me in my workflow. Read more

Paperless→

Paperless

For the past year, I have been getting rid of paper to archive everything – from receipts to medical bills or business cards, everything – digitally, securely, online. In doing so, I found David Sparks’ Mac Power Users a great resource to learn more about apps and workflows I can use on my Mac and iPad to capture, organize, and archive documents I may need again someday. For the past few weeks, I have especially enjoyed using Scanner Pro on my iPad in combination with a Doxie Go for “bigger” documents and Notability, which is a fine app that lets me annotate webpages and documents and save them into Evernote. On the iPad, I keep a plethora of apps to work with PDFs, but my most used ones remain PDF Expert, PDFPen, and GoodReader.

This week, David published his first book about going paperless, aptly named The MacSparky Paperless Field Guide. Put simply, if you’re planning on removing paper from your life or you’re even slightly interested in this whole idea of digitalizing bits of paper, David’s book is the guide you need to achieve a state-of-the-art system. I have been reading the book, and it’s full of tips and broad recommendations to illustrate how you can capture documents, the apps you can use (both on OS X and iOS), and the best techniques you can rely on to future-proof your PDFs. I have already discovered a couple of new apps thanks to David’s book.

Even better, Paperless has been entirely built using iBooks Author, and it shows: it’s not exactly a “book” as much as it’s an interactive guide with support for two iPad orientations (with different layouts), image galleries, contextual menus, over an hour and a half of screencasts, and iBooks Author’s fancy touch-based navigation. This is the future of independent publishing.

Paperless is only $4.99 on the iBookstore.

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