But the more important conclusion is less obvious, which is that nearly everyone can benefit from the use of software that doesn’t require explicit file system management at all.
Instead of putting music files into a folder, all you had to do was put it into iTunes. Once you’ve added a song to iTunes you no longer need to worry about where it actually is in the file system
To argue that users should embrace manual file system management for every bit of data they wish to store is to argue against human nature.
This is not an argument that all software should abstract the file system by using the library paradigm, but just that more software should.
- John Gruber, The Untitled Document Syndrome -
It wasn’t long time ago, though I can’t remember very well. I’m talking about the day I realized I needed a better solution to store all my documents, as the Finder simply couldn’t do that anymore. Maybe it was some months ago, back in September / October, when I made up my mind and decided to give Yojimbo a second, in-depth spin. I fell in love with it, much like I did with Things from CulturedCode the second time I tested it. Guess there’s a second time for everything, right?
Problem is, I couldn’t use a hierarchical folder system anymore. With hundreds of documents to manage (be them .pdf files, spreadsheets, reports, casual but still important notes) and new pieces of text each day, the situation became unmanageable and yeah, Finder was slow and cluttered. So I started using Yojimbo which allowed me to enter any kind of information both manually and in other ways like the Quick Panel or the Drop Dock. Be sure to read my previous post about if you missed it. I still have Yojimbo in my dock, if you ask.
A few weeks ago I discovered and wrote about a new app, iDocument, which wants to be the ultimate solution for storing and retrieving documents on Mac OS X. iDocument lets you import documents, tag them, organize them in folders and smart collections.
If you work with your Mac, you need a powerful centralized solution to sort and archive files. In this post I and Cody will take a look at 4 different systems (Finder, Yojimbo, iDocument, Leap) and discuss how they actually work, in which cases. We’ll surely miss a lot of apps, but we wanted to focus on those we know and use on a regular base.
Enjoy.
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