This Week's Sponsor:


Ensure that if a device isn’t secure it can’t access your apps.  It’s Device Trust for Okta.

Spark Launches Email Delegation Feature for Teams

Today Spark launched a new Delegation feature for teams, which is available on both the Mac and iOS. Delegation enables team members to assign emails to one another, with optional due dates attached, and follow the progress of those emails over time. It’s a feature that addresses well the workflows a manager or executive may have with their assistant or other team members.

If an email comes in that you want one of your teammates to take care of, you can access the Delegate option by hitting the user icon in the top-right corner. After finding the person you’ll delegate to, you can then add an optional comment, a due date for them to complete the email’s action item, and also choose whether to receive notifications for that email’s future activity or mute notifications until the email is marked complete. Delegating is quick, easy, and provides the options you would want.

When you’re on the receiving end of a delegated email, that email will arrive in your inbox like any other, and you’ll be notified that it’s been delegated to you. If you’d like, you can just work with the message straight from the inbox, but there’s also a new ‘Assigned to Me’ option in the sidebar menu that will show you all open and completed emails that have been delegated to you. When viewing a delegated email, a banner across the top of the screen helpfully reminds you of the assigned due date, and you and anyone else that the email’s been shared with can see its status and assignee from the top-right corner. Tapping that corner presents the option to mark the email as done, after which the person who assigned it to you will be notified.

Delegation is an invaluable addition to Spark’s team offering. It serves both the delegator and the delegate by streamlining common workflows for both users. As a manager, it’s now extremely easy to pass off email to someone else on your team while still ensuring it gets taken care of to your satisfaction. If you’re the one tasked with handling someone else’s email, the due date feature combined with Spark’s existing team toolset, such as in-thread comments, enables you to keep all the information you need in one place – no need for a separate task manager or a separate messaging app.

Delegation is available only for teams, and depending on the volume of emails you wish to delegate, it may also require a Spark Premium membership. Teams can have up to 10 active email delegations for free, but any number beyond that requires joining Spark’s Premium service, which costs $7.99 per user per month.

Spark’s team features were already a strong differentiator for the email app, but Delegation makes that more true than ever. If you want to make your team’s email experience better, I can’t recommend Spark highly enough.

You can try out the Delegation feature now on both iOS and the Mac.

Unlock More with Club MacStories

Founded in 2015, Club MacStories has delivered exclusive content every week for over six years.

In that time, members have enjoyed nearly 400 weekly and monthly newsletters packed with more of your favorite MacStories writing as well as Club-only podcasts, eBooks, discounts on apps, icons, and services. Join today, and you’ll get everything new that we publish every week, plus access to our entire archive of back issues and downloadable perks.

The Club expanded in 2021 with Club MacStories+ and Club Premier. Club MacStories+ members enjoy even more exclusive stories, a vibrant Discord community, a rotating roster of app discounts, and more. And, with Club Premier, you get everything we offer at every Club level plus an extended, ad-free version of our podcast AppStories that is delivered early each week in high-bitrate audio.

Choose the Club plan that’s right for you:

  • Club MacStories: Weekly and monthly newsletters via email and the web that are brimming with app collections, tips, automation workflows, longform writing, a Club-only podcast, periodic giveaways, and more;
  • Club MacStories+: Everything that Club MacStories offers, plus exclusive content like Federico’s Automation Academy and John’s Macintosh Desktop Experience, a powerful web app for searching and exploring over 6 years of content and creating custom RSS feeds of Club content, an active Discord community, and a rotating collection of discounts, and more;
  • Club Premier: Everything in from our other plans and AppStories+, an extended version of our flagship podcast that’s delivered early, ad-free, and in high-bitrate audio.