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My Dropbox Writing Workflow

Ever since I wrote about my new year’s resolutions to work smarter using better tools, compared my favorite iOS text editors, and shared some of my workflow techniques on Macdrifter, I thought it would be appropriate to share a bit more about the activity that takes up 80% of my work time: writing.

As I wrote in my comparison of iOS text editors:

Two months ago, I noted how there seemed to be a distinction between text editors focused on long-form writing, and the ones stemming from a note-taking approach. I think this difference is blurring with time, but there are still several apps that are clearly focused on distraction-free, long-form writing, like iA Writer and Byword, whereas the ones I tried for this article belong to the note-taking/Markdown/Dropbox generation of text editors. I like iA Writer and Byword, but I’m saving that kind of apps for another article.

In my workflow, there is a distinction between apps “for writing” and tools for quick “note-taking”, but in order to minimize the effort required to keep everything in sync and tied together, I set out to make sure the differences of such tasks could coexist within a single ecosystem.

My writing ecosystem is powered by Dropbox. Read more


Marked 1.4: A Little Something for Everybody

What started out as a companion app aimed at tech bloggers writing articles in Markdown has become a multipurpose Swiss Army knife for previewing scripts, stories, and code for writers and programmers. While Marked has always fulfilled my needs for finalizing drafts, copying HTML output into a web editor, and checking to see if I’ve overused various positive adjectives, the latest version adds an abundance of new features that make previewing articles in realtime even more useful. It’s important to note that Marked 1.4 is compatible with Lion only — Snow Leopard and Leopard users won’t be able to take advantage of the latest features.

What’s useful to bloggers:

Three changes have a direct effect on my workflow: Scroll to first edit, which moves the document to the current edit point when changes are detected; HTML highlighting, which makes scanning HTML output easier than before; and popovers on external links, which will bring up options to copy and validate a link. The first two new features work splendidly, with Marked scrolling to the paragraph where I’ve added a link or changed a sentence once I’ve left the focus of TextEdit (my editor of choice) or save manually with ⌘S.

Unfortunately, link popovers don’t work as expected. Instead of hovering the mouse over a link, clicking on the link brings up a popover with the copy, validate, and open-in-Safari options. Link validation in particular is great as it provides a quick way to check a slew of links without having to leave the Marked preview (especially useful if you use [this]: style of link in Markdown). Once the link has been clicked on for the popover, clicking it a second time takes you to the website in your default browser. It seems whether the popover is shown depends on whether the URL has already been checked (document-wide).

A fourth new feature bloggers will love if they’ve written their own Marked styles to match the format of their websites will be per-document styles. Instead of changing the style through the GUI, you can include a brief piece of metadata at the beginning of your document by adding the following: “Marked Style: Your preferred style here” (without quotes). If you create new documents with shortcuts or triggers, you can further automate how it will look in Marked by adding a snippet of metadata — useful when you publish or want to see output for a specific blog. The metadata you add is excluded from the HTML output. HTML output, by the way, has a new toggle in the titlebar.

Lastly, for bloggers concerned about their HTML output, Marked now gives you the option to disable header ID creation. Unless you have a specific need for styling, there’s no reason to have Marked generate an ID per header. I’ve definitely enabled this one.

What’s useful to writers and screenwriters:

Scrivener 2.x projects and Leanpub files are now supported by Marked. Scrivener projects, like .md or .txt files, can simply be dragged into Marked and compiled to provide a live preview of your working content. Pressing ⌘E (open in editor) will take open .scriv files being previewed in Scrivener if you’re reviewing your script and need to make a live change. As you write and save your document, Marked will reflect the changes made.

Leanpub compatibility is a little bit harder to explain. What Marked will allow writers to do with their Leanpub files is merge and compile them so that the documents can be previewed and navigated via a table of contents. To take advantage of this feature, an Index.md file is created and requires that the first line be “frontmatter:” (again without quotes) signifying the Leanpub format. In the Index.md file, you’ll need to add your Leanpub files as sections using a special syntax that’s separated by Markdown headers to designate the book title, chapters, etc. This help page should give you a better handle on how to use Leanpub and multi-file documents with Marked.

Having commented on using table of contents, it’d be wrong of me not to mention its fantastic new search feature. After pressing ⌘T to show the table of contents (which basically groups all of the headers in a Markdown document into a list), you can tap the space bar to quickly type a chapter number or section title. Using the arrow or J/K keys, you can select the section before pressing escape to continue previewing your document. It’s a quick and keyboard friendly way to jump around an expansive document.

What’s useful to programmers:

Programmers get their own automatic syntax highlighting update for code blocks. I found that while it worked well with Marked’s default preview, syntax highlighting often had undesirable results when high contrast was enabled. Highlighting itself is taken care of thanks to highlight.js.

Programmers will also appreciate the ability to create fenced code blocks, which are delimited by tildes or backticks. Languages can be specified, but highlight.js will try to automatically detect one of its 41 supported languages on its own.

For those creating GitHub readmes, the GitHub style has been updated to reflect the most recent changes on the site. In the preferences, a new option has also been added to preserve line breaks in paragraphs, mimicking GitHub’s style if you choose to enable it.

Other changes:

Two new themes have been added to Marked: Amblin and Upstanding Citizen. Amblin, laid-back and traditional, is a polar opposite of Upstanding Citizen’s bold centered headers and condensed paragraphs. Amblin is great for writing cozily late into the night — it’s ousted Swiss for me as far as the default styles go.

The preferences panes are all brand new — options are easy to find and are nicely separated into convenient sections. If you plan on printing documents, you can force page breaks with a break snippet, by using horizontal rulers, or before H1 and H2 headers (this printing section should give you a quick primer on the options you have available).

No longer catering to just mainstream tech reporters, Marked has expanded its role from a nerdy Markdown utility to a polished, multipurpose tool that’s bent on making sure any craftsman of words can output a good looking document. More than just a preview app, Marked is feature rich without being complex, presenting files as you want them while providing numerous ways to do simple things from copying text to getting HTML output of your files. Support for Leanpub and Scrivener only adds usefulness for authors using Macs to produce upcoming books, and screenwriters can look forward to added compatibility with Fountain in the future.

Marked provides a lot in an accessible package, and for only $3.99 it’s a steal for anyone who works with Markdown files and its derivatives. You can check out Marked online and download it from the Mac App Store.


Apple Highlights Apps “Enhanced for OS X Lion”

OS X Lion has been out for less than a month, and Apple is now starting to promote apps that take advantage of some of the new features of the OS on the front page of the Mac App Store. As noted by Stephen Hackett at Forkbombr, Apple has included the “Enhanced for OS X Lion” tagline in the banners pointing to applications that have recently been updated with Lion-exclusive features such as Versions, Full-Screen, or multi-touch gestures. These banners can be seen on the front page of the Mac App Store, both in the top section (Screenflow 3.0 and Touchgrind) or in the lower part of the page, where currently there are promotional images for Fantastical, swackett x, and Scrivener. Fantastical is indeed one of the apps that has been updated in the past month with “Lion compatibility” and Lion-only gestures for navigation in the calendar view.

This is not the first time Apple has taken special interest in apps updated to take advantage of new functionalities introduced by the company in a new version of their OSes. For example, Apple went as far as creating a dedicated section for apps updated with AirPlay support soon after the release of iOS 4.2 back in November 2010. In April, Apple showcased subscription-based magazines in the App Store’s homepage. The “Enhanced for OS X Lion” tagline doesn’t have its own category just yet, but it wouldn’t be a surprise as more customers upgrade to Lion, and developers start releasing Lion-specific app updates.

With over 250 new user features and 3,000 new developer APIs, Lion is opening a whole range of possibilities for developers willing to rewrite or update their applications to trigger the new OS. Such features and APIs include the aforementioned full-screen mode and Versions support, as well as desktop notifications, In-App Purchases, new UI controls, Resume, and Auto-Save. This Fall, developers will also be able to integrate their apps with iCloud, which will allow them to store documents and data in the cloud, enabling seamless synchronization of content between devices.

In November, Apple will also start requiring developers to update their apps with Lion’s Sandboxing APIs – you can  read more about this in John Siracusa’s OS X Lion review. By highlighting apps that have already been updated for Lion, Apple is both encouraging other developers to do the same in the next few weeks, and showcasing great software for new customers that have installed Lion and are looking for new apps to try out. Apple itself updated several apps ahead of Lion’s launch to enable new functionalities exclusive to 10.7, such as Safari 5.1 – which comes pre-installed on Lion – and the iWork suite.


#MacStoriesDeals - Thursday

If you didn’t already know, we’ve set up a new twitter account for Deals, it’s @MacStoriesDeals. We’ll tweet the daily deals there as well as exclusive weekend deals too. Help spread the word! Here are today’s deals on iOS, Mac, and Mac App Store apps that are on sale for a limited time, so get ‘em while they’re hot!

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MacStories Interviews: Dave Caolo, Author of “Using Your iPad as a Business Productivity Tool”

If you live in a corporate environment these days, chances are your employer has given you an iPad to try out. It is no secret that hundreds of companies are piloting or deploying iPads and iPhones, but when it comes to a machine that’s less than a year old and has created a new category of portable computing, trying to make it fit in your daily workflow can become a problem. What apps do I need to install? What about email settings? What’s the best way to manage my calendar? And Exchange?

Author Dave Caolo provides answers to these questions in his first book “Using Your iPad as a Business Productivity Tool”. The book is available now in the iBookstore for iPad at $5.99, but you can also pre-order it for your Kindle on Amazon. We had the chance to chat with Dave about the background of this book, and why he decided to focus on the iPad, a relatively young device for a business audience.

So head after the break for the full interview, and go download the book for your iPad here. Read more


Assorted Mac OS X 10.7 Hopes & Predictions

So Apple is holding a media event on October 20th and, judging by the invitation Engadget and BGR got, it’s going to be an event focused on MacBooks (October / November is the usual timeframe for new MacBook models to drop) and a new version of OS X, namely “10.7. Lion”. I mean, there’s a lion in there. It has to be a lion.

Tagline debates aside, I’ve been thinking about this a lot: Snow Leopard is state of the art desktop computing, how could Apple reinvent the wheel and introduce us to an even better, revolutionary (and yeah, maybe there’ll be a magical in there too) kind of desktop and portable computing?  Apple constantly iterates, yet sometimes they put a giant milestone in their timeline and they build the next 5 years around it. Look at Leopard: it set the foundation for the huge success of 10.5, and the evolution of 10.6. I think 10.7 will be another milestone, a new OS Apple will use as a foundation for years to come. 10.7 will set the bar really high once again, and it’ll mark the long-overdue definitive integration of the iOS ecosystem with OS X.

I’ve collected some hopes, predictions and expectations for October 20th event that have been floating around in my mind for quite a while now. See you on Wednesday, on the other side of modern computing. Read more