THIS WEEK'S SPONSOR:

Backblaze

Astonishingly Easy And Unlimited Cloud Backup


Office for iOS Gets New Storage Integrations

For nearly two months now, I’ve been using Microsoft’s Office apps for my accounting and other MacStories projects; I’ve also begun moving my cloud file management to Box. Hence, I’m glad that Microsoft has started expanding Office’s file management abilities on iOS, adding the option to import (and sync) files directly from Box in addition to Dropbox.

Microsoft’s Kirk Koenigsbauer, writing on the Office blog:

Starting today, in addition to Dropbox, we’re offering all CSPP partners the opportunity to tightly integrate with Office for iOS. This integration lets users designate these partner cloud services as “places” in Office, just as they can with Microsoft OneDrive and Dropbox. Users can now browse for PowerPoint, Word and Excel files on their favorite cloud service right from within an Office app. They can open, edit or create in these apps with confidence that their files will be updated right in the cloud. Users can also open Office files from their cloud storage app in Office, then save any changes directly back to the cloud. We’ll follow with other mobile platforms later this year.

Here’s how it works: in Office for iOS, switch to the ‘Open’ section, then tap ‘Add a Place’ and pick Box from the list of available services. This will create a custom Box (or Dropbox) file browser in the app, allowing you to pick any file, edit it, and keep it in the ‘Recent’ view for easier access.

Adding Box as a source in the Word for iOS.

Adding Box as a source in the Word for iOS.

The key advantage of this native integration over opening a file with the iOS document picker is that, once added, a Box or Dropbox file will continuously sync changes between Office and the cloud, making your edits available anywhere.

As I discussed with Fraser on Canvas, while Microsoft is one of the companies that properly support document providers on iOS with open mode for files, document providers can still be finicky at a system level (for example, an “opened” file may stop communicating with the originating app occasionally), and they’re slower for browsing files. The custom integration is still superior, even if it requires you to authenticate again. From my first tests today, native Box support in Word already seems more stable than the old method based on “opening” files from the Box document provider.

The other big news from the Office team today is that real-time collaboration for Office Online is now also available for documents stored in external services. This means that you will be able to co-author documents with other people even if you keep your Office files in Dropbox or Box. At this point, and given Google’s shortsighted approach to iOS and collaboration in their apps, I have to ask: how long until Office gets real-time collaboration with external services on mobile too?

Unlock More with Club MacStories

Founded in 2015, Club MacStories has delivered exclusive content every week for over six years.

In that time, members have enjoyed nearly 400 weekly and monthly newsletters packed with more of your favorite MacStories writing as well as Club-only podcasts, eBooks, discounts on apps, icons, and services. Join today, and you’ll get everything new that we publish every week, plus access to our entire archive of back issues and downloadable perks.

The Club expanded in 2021 with Club MacStories+ and Club Premier. Club MacStories+ members enjoy even more exclusive stories, a vibrant Discord community, a rotating roster of app discounts, and more. And, with Club Premier, you get everything we offer at every Club level plus an extended, ad-free version of our podcast AppStories that is delivered early each week in high-bitrate audio.

Choose the Club plan that’s right for you:

  • Club MacStories: Weekly and monthly newsletters via email and the web that are brimming with app collections, tips, automation workflows, longform writing, a Club-only podcast, periodic giveaways, and more;
  • Club MacStories+: Everything that Club MacStories offers, plus exclusive content like Federico’s Automation Academy and John’s Macintosh Desktop Experience, a powerful web app for searching and exploring over 6 years of content and creating custom RSS feeds of Club content, an active Discord community, and a rotating collection of discounts, and more;
  • Club Premier: Everything in from our other plans and AppStories+, an extended version of our flagship podcast that’s delivered early, ad-free, and in high-bitrate audio.