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Search results for "todoist"

Scanbot Adds Todoist Integration

I love it when two of my favorite apps come together with integrations that speed up and simplify my workflow. Last week, Scanbot – my go-to scanner app for iOS – rolled out a new Todoist integration that lets you scan and save a document as a task.

The feature is explained here, and it's quite ingenious: tasks are saved with the name of a scanned document, which is also added as an inline attachment inside a task. You can add due dates and times directly from Scanbot, and you can even pick an existing project for automatic upload, which means that as soon as a document is scanned in the app, it'll be automatically uploaded as a task to a Todoist project.

As I wrote two years ago, I was hoping Scanbot would consider integration with Todoist, and I'm glad it's out now.

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Todoist Launches Smart Schedule, an AI-Based Feature to Reschedule Overdue Tasks

When Todoist's data scientist Oleg Shidlowsky and his team started looking at aggregate task data earlier this year, they discovered an interesting pattern: despite tools to assign due dates and good intentions, most people tend to accumulate incomplete tasks and defer them indefinitely.

The result is a task manager overflowing with rescheduled tasks that not only defeat the entire purpose of GTD (or any other system) – they're never going to be taken care of because their snowball effect lacks an action plan. You've probably done this with your tasks and emails, too: you keep snoozing and deferring some of them because you feel like you don't have the time or patience to deal with them now. But is there ever a good time?

Instead of reinventing the way due dates and scheduling options should be presented – something that, admittedly, Todoist already does quite well thanks to its natural language support – the company is launching Smart Schedule, a feature powered by AI that wants to help users catch up on their todo list and regain control of overdue tasks.

The goal is simple, yet promising: Todoist is betting on algorithms to understand what's most important to us and where we can find the time to get everything done without overcommitting to unrealistic deadlines.

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Todoist Launches Native Amazon Echo Integration

Since moving back to Todoist, I've been looking for a way to easily add tasks using the Amazon Echo, which has become a staple in our household for a variety of voice commands. Today, the Todoist team has rolled out a native Amazon Echo integration that lets you create tasks and manage your todo list just by talking to Alexa.

Nathan Ingraham, writing for Engadget:

It works much like you'd expect: you can ask Alexa to add items to the various lists that you have in your Todoist account, and you can also ask it to tell you everything that's on your to-do list for that day. And Alexa works with Todoist's natural language processing, so you can ask it to add things to your list "tomorrow" or "next Wednesday" and it'll know just what you're asking it for. It's not clear if you'll be able to tell Alexa to add items to specific projects or to-do lists in your account -- they probably get added to whatever your default list is for you to sort out on your phone or computer.

The Todoist blog has more details on how the integration works:

Over the past months, we’ve worked closely with Amazon as part of a limited participation beta of their Alexa integration platform, and we’re thrilled to be able to share the results with you today.

And:

When dictating a task, Todoist’s smart date recognition will automatically recognize and add any due date you say. For example, saying, “Alexa, add pay the rent every first of the month to my to-do list,” will automatically add a recurring task to “Pay the rent” to your Todoist, due on the first day of every month. The task will disappear from your Alexa To-do list until the day your task is due.

Essentially, Todoist can now sync its Inbox list with the Echo's own todo list; the Echo's built-in shopping list also gets recreated inside Todoist as an 'Alexa Shopping List' project. This allows you to say "add task to my todo list" instead of using a specific Todoist terminology. There are some caveats (you can't specify Todoist projects, for instance), but this looks like a solid first step.

I configured Todoist with my Amazon Echo earlier today, and everything was up and running in less than two minutes. The Amazon Echo's excellent voice recognition helps Todoist understand natural language queries for due dates, and I've been positively impressed with the speed and consistency so far. I think I'm going to be using this very often.

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Todoist Launches PowerApp for Integrations with Google Calendar, Evernote, and GitHub

Todoist tasks as calendar events in Fantastical and Google Calendar.

Todoist tasks as calendar events in Fantastical and Google Calendar.

Todoist – my favorite task management service that recently also landed on Apple Watch – has never shied away from integrating with other services. The company has long supported automation through IFTTT and Zapier; it can mirror a user's daily tasks to Sunrise; and, it can import files from Google Drive and Dropbox when you need to add attachments to a task. Today, Todoist is launching PowerApp, the next generation of the company's integration system based on a new developer platform they're also debuting today and opening up to third-party apps.

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Todoist Comes to Apple Watch, Updates iOS 8 Extension

I've already written at length about my experience with Todoist and leveraging its powerful features for a more flexible todo list.

I've been using Todoist for over nine months now, and I continue to appreciate features such as filters and shared projects, which have allowed me to have a superior visualizations of tasks and to collaborate with others on big projects. And then, of course, there's the work Todoist has done on its iOS app and third-party integrations, bringing natural language support and a handy extension to the iPhone and iPad and extending the service beyond its own apps to embrace solutions like Sunrise (see your tasks alongside calendar events) and IFTTT's Do Note (type a new task and tap a button to save it).

I depend on Todoist and I genuinely like the service because it's focused on doing, not fiddling. Today, that focus is becoming even more apparent with a new app for the Apple Watch and an updated extension that makes it even easier to save new tasks from anywhere on iOS.

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Managing Team Tasks with IFTTT, Slack, and Todoist

I recently decided that I wanted to overhaul the way I deal with email pitches (new apps, hardware accessories, web services, etc.) and I set out to find a solution that would allow me to broadcast an email to my team without having to forward more emails.

The problem:

  • Most email pitches are sent to my personal email address, which teammates can’t access;
  • I can’t stop developers and PR people from sending messages to my personal address;
  • I go through email every day, and I carefully handpick what I would like to see covered on MacStories;
  • I used to forward every email to individual members of our team, duplicating attachments and using conversations as a tracking system to remember who’s interested in covering what;
  • Inboxes got overcrowded, I couldn’t easily keep track of pitches assigned to someone else, and everybody was unhappy.

For years, I envisioned a system that, with one tap, would allow me to put an email message in a folder and forget about it, while it would still be broadcasted to my team so that others could take it into consideration. After weeks of experiments, I chose to leverage web automation and two tools I already use for todo management and team communication: Todoist and Slack.

The solution I landed on is remarkably simple, but it took a while to get it just right and work around a few unexpected bugs.

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Todoist 10 Brings Intelligent Input, Themes, and New Gestures

Last November, I wrote about my decision to switch from iCloud Reminders to Todoist as my task management app of choice. I concluded:

Todoist strikes a good balance of powerful features and clever implementation that doesn’t push me to customize everything all the time. I’m not writing scripts for task management, I’m not changing icons and themes – I set up a few filters and I’m just focusing on doing stuff. The Todoist app for iOS integrates well with iOS 8, and, overall, I’m thoroughly satisfied with my decision to switch from Reminders to a professional-grade todo system to manage my life.

Over the past five months, I've kept using Todoist every day and I've enjoyed its reliability and integration with other apps and services. Everything from my original review still stands: while I don't rely on all of Todoist's features, its flexibility allows me to scale my tasks and projects at any time. If a big new project comes in and I need to take care of it with my team and have a deeper visualization of my responsibilities, I know I can count on Todoist. If I have to jump from a couple of tasks each day to a few dozen, I can rest assured Todoist can do it.

In spite of my appreciation, though, I've been critical of Todoist's iOS app before, and I'm happy to see the company addressing some of my major complaints in Todoist 10, launching today for iPhone and iPad.

I upgraded to a beta of Todoist 10 a few weeks ago, and, while it doesn't profoundly change the capabilities of Todoist on iOS, the new version brings some powerful (and long-needed) functionality that will help users be more efficient and spend less time managing todos.

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Todoist App Coming to Apple Watch

This morning, Todoist announced an Apple Watch version of their app. Joe Rossignol writes:

Todoist aims to bring its popular to-do app for iPhone and iPad to the wrist with a simplistic Apple Watch app that will provide task management at a glance. When paired with an iPhone, the app will enable users to view their upcoming tasks and categories, reply to comments, and schedule or mark complete tasks. Todoist tells us that the video below is missing the task filter view, but plans to add the feature soon.

The past few weeks in the tech news cycle have been full of intriguing, but ultimately useless, examples of Apple Watch “concepts”. This is an actual WatchKit app coming soon to Apple Watch.

I'm excited because Todoist is my task management service of choice, and the ability to quickly mark a task as completed or defer it from my wrist could be interesting. The app looks standard – as I suspect most initial Apple Watch apps will be like – but make sure to hit the source link for a short demo video.

Also: considering Todoist's integration with IFTTT and Zapier, how cool would it be to trigger automated workflows from an Apple Watch?

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