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In a release that largely focuses on performance improvements and digital well-being tools to curb notification overload and smartphone addiction, Apple’s Siri shortcuts initiative in iOS 12 stands out as one of the most exciting developments in modern iOS history. Perhaps even more impressive than developers’ adoption of Siri shortcuts though has been the response to Apple’s Shortcuts app, which enables the creation of custom shortcuts that can integrate with apps, system features, and even Siri.
In addition to a thriving community that continues to prove how combining users’ imagination with automation can elevate iOS productivity, Apple itself has so far shown a remarkable commitment to the Shortcuts app by listening to the community and ensuring a smooth transition from Workflow. Traditionally, Apple’s App Store apps receive major updates then linger for months before the next big set of changes; with Shortcuts, Apple has kept the TestFlight beta channel active, pushing for the same development pace that characterized Workflow before its acquisition.
The result is Shortcuts 2.1, released today on the App Store with a variety of bug fixes, iCloud improvements, and, more importantly, new actions that integrate the app even more deeply with iOS 12. If you’re not familiar with the Shortcuts app, I recommending reading the dedicated section from my iOS 12 review first; if you’re an existing Shortcuts user and rely on the app for key aspects of your iOS workflow, let’s dig in and take a look at what’s new.
Welcome to the MacStories Shortcuts Archive, the official repository for shortcuts created by Federico Viticci and the MacStories team.
Since the original release of Workflow in 2014, we’ve created hundreds of automations to help readers use their iOS devices more efficiently. The goal of this archive is to offer a complete catalogue of our old workflows as well as new custom shortcuts for Apple’s Shortcuts app.
Each shortcut in this archive has been created, updated, and tested by Federico and the MacStories team. Shortcuts are organized in categories, and you can jump directly to a specific category by using one of the section links below.
Anyone is free to download, modify, and redistribute shortcuts from the MacStories archive. Our shortcuts are provided for free and out of love for the Shortcuts automation community. In fact, we encourage readers to download shortcuts and optimize them to their needs. No attribution is necessary, but we always appreciate it.
If you’re new to the Shortcuts app, you can find our coverage here; we also recommend going back through the Workflow archives for additional context. All of our workflows have been updated for the Shortcuts app and are included in this archive.
The archive will be regularly updated with new shortcuts over time. Updates will be shared on Twitter via the @viticci and @macstoriesnet accounts.
Redeem an iTunes code contained in the system clipboard. The shortcut will prompt you to pick a code you previously copied before launching the App Store’s redemption page, where the code will be already filled in.
Create a new calendar event choosing from a list of templates. Templates are represented by a Dictionary action at the beginning of the shortcut and they support customization for calendar name, location, duration, notes, alert time, and the all-day setting. The shortcut will only ask to confirm the event’s title and start date. This shortcut was originally created for members of Club MacStories.
Dictate an iMessage to a friend from a widget. The dictation language is set automatically based on the recipient’s address stored in their contact card. iMessages are sent in the background, but you’ll be asked to confirm the message before sending it.
A mail merge shortcut that supports multiple variables for email addresses and a second piece of information for each recipient. Each email address is automatically paired with the corresponding variable in the second group. Supports customizable message and subject templates.
A comprehensive menu to save webpages from Safari as notes in Evernote. The shortcut supports saving links as rich text, .webarchive files, PDFs, plain text, or attachments. The shortcut can either create new notes or append to an existing note. See comments below for instructions on how to store a list of your favorite Evernote notebooks, tags, and notes.
Generate a .webarchive version of the current Safari webpage and save it in the Evernote app. The shortcut needs to open Evernote for iOS and is also supported in Safari View Controller. The title of the original webpage is copied to the clipboard for easy pasting in Evernote’s title field.
Save selections from Safari webpages as highlights in Evernote. Ideal for articles that will have multiple highlights, which will be appended to the same note. The shortcut integrates with the ShareQuote shortcut to make it easy to share highlights with iOS extensions later.
Convert a tweet URL into an embeddable rich text version that contains the original text and links of the tweet. The rich text is then appended to an existing note in Evernote. The shortcut cleans up shortened Twitter links, maintains author names, and lets you customize the list of Evernote notes to append tweets to.
Quickly append text or an audio recording to a note called Scratchpad in your Evernote account. Audio will be recorded using Shortcuts’ native microphone access and recording UI; the audio file supports inline playback within Evernote.
Turn any web article into a clutter-free Evernote note that maintains formatting but removes extra visual elements from the original webpage. The shortcut has to be run in the extension from Safari or Safari View Controller.
Extract all files from a compressed archive passed as input and save them into the same folder in iCloud Drive/Shortcuts. The name of the archive is used to create a new destination folder in Shortcuts’ iCloud Drive container.
Save one or multiple images in DEVONthink To Go for iOS. Images can be passed from the share sheet or picked manually from Photos or Files. At the end of the shortcut, a plain text reference with a DEVONthink URL for the newly created items will be copied to the system clipboard.
A comprehensive shortcut to save a variety of file types into DEVONthink To Go. The shortcut can save Safari webpages, images, text, PDFs, videos, MP3s, and more, with the ability to add more supported file types manually. In most cases, files will be previewed natively in DEVONthink.
A comprehensive shortcut to save a variety of file types into DEVONthink To Go. The shortcut can save Safari webpages, images, text, PDFs, videos, MP3s, and more, with the ability to add more supported file types manually. In most cases, files will be previewed natively in DEVONthink. At the end, the shortcut offers the ability to save each DEVONthink item as a task in Things using the Things Natural Language Parser syntax.
Search your DEVONthink To Go database (or specific group) for one or multiple files matching a series of keywords. The shortcut can either perform a basic search or a NEAR-operator search; results can be displayed in Shortcuts (with a ranking score) or in the DEVONthink app.
An advanced shortcut for Keep It to save new notes in the app as either text or file attachments, which are previewed natively in Keep It. The shortcut can run from the Shortcuts app or as an extension. In addition to saving text notes and files, the shortcut can also save Safari webpages as web archives, live links, or PDF documents. At the end of shortcut, multiple references to Keep It notes can be saved as tasks in Reminders. This shortcut was originally created for members of Club MacStories.
Save a video clip shared from Overcast in the Files app. The shortcut will extract the video file from the Overcast clip (shared via the share sheet) and rename it with the title of episode being shared.
Use youtube-dl to check the available download formats for a YouTube link copied to the clipboard on iOS. The shortcut assumes youtube-dl has been installed on a local Mac under the /usr/local/bin folder.
Change the volume of individual HomePods (or AirPlay speakers) connected to iTunes and choose which ones should be currently active. The shortcut lets you select one or multiple speakers as well as enter an exact volume level.
Publish a Markdown post to WordPress via the Shortcuts action extension. The shortcut can extract the h1 Markdown header from a post and use it as title. Optionally, you can publish both standard and “linked list” post types by adding a custom field supported by your WordPress installation.
Extract section headings from Markdown text shared with the extension and generate a Table of Contents for headings between H2 and H6. The final list supports indentation and is copied to the clipboard as Markdown.
Preview Markdown text passed to the Shortcuts extension as converted HTML. The shortcut works from any app that can pass Markdown-formatted plain text to the share sheet, and it’ll open a rich preview inline using a native web view.
Quickly change your device’s system volume by picking a numeric value from a list. You can customize the list to contain your favorite volume presets, which support decimal values. The shortcut can be used from the widget as well.
Find the IDs for media sections of your Plex library running on a local server. These IDs can then be used with another shortcut to refresh (scan) individual Plex media sections such as Movies or TV shows. The shortcut requires your Plex token and returns raw XML data. The shortcut was originally created for Club MacStories members.
Refresh (scan) individual Plex media sections such as Movies or TV shows from Shortcuts or Siri. The shortcut requires your Plex token to communicate with a Plex server running on the same local network as the iOS device. The shortcut was originally created for Club MacStories members.
Create a detailed report for the music you’ve listened to in the past year. The shortcut can optionally create a Top 25 playlist for your most played songs and generate a PDF report. The shortcut is primarily designed for Apple Music subscribers.
To calculate number of plays, the shortcut looks at songs that have been played in full without skipping and added to your library in any given year.
Start a playlist in Apple Music with shuffle enabled. The shortcut needs to be configured with the names of your playlists from the Music app. The shortcut supports adding friendly names for playlists if you don’t want to display their actual names.
Use iOS’ native speech-to-text to dictate a note in a language of your choosing from the Shortcuts widget. The list of supported languages can be customized in the shortcut. Starting with Shortcuts 2.2, it is possible to save dictated text to Notes in the background – directly from the widget – without showing the Notes composer. The Notes action can be replaced with other note-taking apps such as Evernote or Drafts.
Search your photo library for old photos taken on this day in previous years. The shortcut can look for photos from multiple years, with multiple photos per day. If more than one photo is found, photos are resized to square and combined in a grid.
Add device frames to screenshots for iPhones (6, 7, 8, X, and XS generations in standard/Plus/Max sizes), iPad Pro (11” and 12.9”, 2018 models), Apple Watch S4 (40 and 44mm), MacBook Pro (Retina 13-inch), and iMac (5K). The shortcut supports portrait and landscape orientations, but does not support Display Zoom. If multiple screenshots are passed as input, they will be combined in a single image.
Add device frames to screenshots for iPhones (6, 7, 8, X, and XS generations in standard/Plus/Max sizes), iPad Pro (11” and 12.9”, 2018 models), and Apple Watch S4 (40 and 44mm). The shortcut supports portrait and landscape orientations, but does not support Display Zoom. If multiple screenshots are passed as input, they will be combined in a single image.
Perform OCR on an image (either captured from the camera or selected from Photos) using Prizmo Go. The shortcut can ask Prizmo Go to perform standard OCR or Cloud OCR. You can choose to copy extracted text to the clipboard or send it as a text file to DEVONthink.
Save a link from the clipboard or shared via the extension to 2Do as a new task. You can pick from multiple lists and optionally define a tag to be automatically applied to the new task. The original link is embedded in the task as a ‘Visit URL’ action.
Create a reminder for the webpage currently open in Safari or Safari View Controller using the webpage’s original title and URL. You can type a due date in natural language. The shortcut needs to be executed from the action extension.
An advanced shortcut that lets you create multiple tasks at once in Things using natural language parsing. The shortcut has its own special syntax to add tasks with natural language, and takes advantage of Things’ JSON Import for multiple tasks.
Append notes to an existing task in the Things app. The shortcut can append links or text passed to the share sheet, but it also lets you type or paste your own notes manually. To use the shortcut, you’ll have to add your Things URL token and paste the unique IDs of existing Things tasks.
Turn a Safari webpage into a rich task in Things. The shortcut can add a task with a specific tag, into a specific project, under a specific heading in Things using the webpage’s original title and URL as the task’s metadata. Additionally, you can type a due date in natural language before creating the task in Things.
Searches the Reminders app for tasks that contain URLs in their note field. Optionally, you can add more filters (for dates, Reminders lists, etc.) to narrow down the list of results. The shortcut lets you open multiple URLs from multiple reminders at once in Safari.
Create a new task in the Reminders database with subtasks based on the GoodTask syntax. Subtasks have to be entered on multiple lines and they’ll be added to the reminder’s note field. Subtasks can be previewed natively in the GoodTask app.
Generate a string of invisible characters based on the Braille Pattern Blank Unicode character (U+2800). This is a workaround to create shortcuts with invisible names on the iOS home screen. The shortcut lets you choose how many times you’d like to repeat the blank character to avoid issues with multiple shortcuts having the same name.
Clip any kind of text contained in the system clipboard to a Clipboard.txt file stored in iCloud Drive. This shortcut is designed to allow you to keep a record of previously copied bits of text and easily sync them across devices. The shortcut can be executed from the widget, and it also supports rich text and URLs.
Remove unnecessary styles from rich text stored in the system clipboard. This shortcut will maintain formatting for bold, italics, and links, but it’ll remove other elements such as custom fonts, font sizes, colors, and more. The cleaned up rich text will be put back in the clipboard at the end.
This shortcut extracts a project ID and task ID from a project in your Toggl account. These IDs are needed to configure shortcuts that start timers. To access your Toggl account over the API, enter your email:password combination below. The shortcut communicates directly with the Toggl API.
Start a Toggl timer (with the Timery app) based on an event name found in a specific calendar (or multiple calendars). You have to specify the event name in a list and replace the Siri shortcuts for Timery if you don’t have the app installed.
View all the mentions, @replies, and quoted tweets sent to a specific Twitter user in a single screen. The shortcut is based on Twitter’s advanced search syntax and opens the native Twitter app for iOS.
Use the Dark Sky API to display a short summary of current weather conditions and the forecast for today. The shortcut requires a free Dark Sky API key, which has to be saved in iCloud Drive. It also requires pasting your coordinates in the first Text action. Once configured, the shortcut can be used with the widget or Siri.
Create a template for a linked post to an article in Drafts 5. The text selection from a Safari webpage is used as a Markdown blockquote. The original title, author name, and URL of the webpage are also preserved in the note.
Given a selection in Safari, the shortcut finds all image links contained in the selected portion of the page and offers to open them as new tabs. Selected image links are also copied to the clipboard.
Snooze your Slack notifications for 1 hour. The shortcut supports setting a different duration for Slack’s do not disturb mode and can also turn off snooze if already enabled. Requires a test API token.
Create a template for a linked post to an article in Ulysses. The text selection from a Safari webpage is used as a Markdown blockquote. The original title, author name, and URL of the webpage are also preserved in the sheet.
Use Shortcuts’ native support for parsing web articles to identify the featured (hero) image of an article and save it to the Photos app. The shortcut needs to run as an extension in Safari or Safari View Controller.
Create separate PDFs for each hyperlink contained in a Safari selection. Ideal for list of links that have to be converted to multiple PDFs (such as the Club MacStories newsletter archive). The resulting PDFs are saved into iCloud Drive.
Convert between currencies using the Fixer.io web service. The shortcut requires a private API key to operate. The shortcut supports historical exchange rates and lets you convert between currencies using the current date or any past date. You can type dates with natural language. The converted amount is copied to the clipboard at the end.
Create a custom icon on your iOS home screen for any app URL scheme, shortcut, contact, or solid color. This shortcut uses the same technique of Apple’s Shortcuts app to save an icon to the home screen, but extends it with the ability to fully customize the launcher, including icons and launch images.
A comprehensive shortcut for your morning routine. This shortcut can read you the news, list your upcoming agenda, turn on HomeKit scenes, and much more. By default, the shortcut requires the AutoSleep app to process sleep data (AutoSleep is only available on iPhone), LookUp for the word of the day, and GoodTask for Reminders lists. It also uses the Today Weather Forecast shortcut. Optionally, the shortcut can also integrate with Apple Music, Overcast, and Deliveries. More details about this shortcut are available in the MacStories iOS 12 review.
Open a WhatsApp conversation for a selected contact. The shortcut needs to be configured for contacts that have a Country in their contact card’s Address field; the country and its phone prefix (country code) have to be added in a list at the beginning of the shortcut.
Calculate travel time to get to the next calendar event that has an address attached to it. The shortcut can be configured for different transportation methods and can be invoked from Siri or the widget.
The shortcuts in the MacStories archive have been tested as of the date each was added to MacStories.net for compatibility with the then-current versions of Apple’s iOS operating system and the Shortcuts app. Please feel free to use these shortcuts and adapt them to fit your specific needs.
However, please keep in mind that MacStories.net, its editors, and its writers (the “MacStories team”) cannot and do not guarantee that the shortcuts will remain compatible with future updates to iOS or the Shortcuts app. Moreover, the shortcuts linked on this page are provided free of charge and as-is without any express or implied warranties including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. The MacStories Team makes no specific promises about the shortcuts, the specific functions of the shortcuts, or their reliability, availability, or ability to meet your needs. In addition, the MacStories Team will not be liable to you for any lost profits or other consequential, special, indirect, or incidental damages arising out of or in connection with your use of the shortcuts.
After years of unabated visual and functional changes, iOS 12 is Apple’s opportunity to regroup and reassess the foundation before the next big step – with one notable exception.
We left last year’s iOS 11 update with a palpable tension between two platforms.
On one hand, following a year of minor changes to the iPad and a hardware refresh that came in later than some expected, Apple once again devoted plenty of attention to reimagining the tablet’s role in the world of modern computing. iPad updates in iOS 11, despite having their fair share of critics, largely did not disappoint. On the other hand, the iPhone – by and large still Apple’s crown jewel – had to play second fiddle to a platform that was more in need of a strong, coherent message. And so despite blessing the iPhone with the same features of its larger multitouch cousin (at least most of them), Apple seemed content ceding the smartphone’s spotlight to the iPad. There was a healthy array of new functionalities for both, but iOS 11’s “Monumental leap for iPad” tagline pretty much told the whole story.
iOS 12, available today for the same range of devices that supported iOS 11, feels like a reaction to changes that have occurred around Apple and consumer technology over the past year.
While iOS 11 may go down in Apple software history as the touchstone of the iPad’s maturity, it will also be remembered as one of the company’s most taxing releases for its users. You don’t have to look far into the iOS 11 cycle for headlines lamenting its poor stability on older hardware, plethora of design inconsistencies (which were noted time and time again), and general sense of sluggishness – issues that may have contributed to a slower adoption rate than 2016’s iOS 10.
There were debacles in Apple’s PR and marketing approach as well: performance problems with battery and power management were handled poorly during a key time of the year, culminating with a year-long discounted battery replacement program and a somewhat rushed battery-related addition to iOS’ Settings. Then, of course, there was the much derided iPhone X ad clearly showing one of the many reported iOS bugs on TV, which had to be fixed with an updated commercial before the actual software was fixed. No matter how you slice it, it’s been a rough few months for Apple in the realm of public perception of its software.
At the same time, toward the beginning of 2018, technology observers witnessed the rise of Time Well Spent – an organization and, perhaps more broadly, a public movement demanding that tech companies prioritize enabling healthier relationships with mobile devices. The principles underlying Time Well Spent, from battling smartphone addiction and notification overload to including superior parental controls in mobile OSes, may have originated as a natural consequence of breakneck technological progress; as some argue, they may also be a byproduct of global socioeconomic and political events. Time Well Spent’s ideas found fertile soil in Silicon Valley: earlier this year, Facebook made key changes to its news feed to improve how users spend time on the social network; Apple made a rare commitment to better parental features in a future version of iOS; Google went all out and turned digital well-being into a suite of system features for Android.
It’s important to understand the context in which iOS 12 is launching today, for events of the past year may have directly shaped Apple’s vision for this update.
With iOS 12, Apple wants to rectify iOS’ performance woes, proving to their customers that iOS updates should never induce digital regret. Perhaps more notably though, iOS 12 doesn’t have a single consumer feature that encapsulates this release – like Messages might have been for iOS 10 or the iPad for iOS 11. Instead, iOS 12 is a constellation of enhancements revolving around the overarching theme of time. Apple in 2018 needs more time for whatever the next big step of iOS may be; they want iOS users to understand how much time they’re spending on their devices; and they want to help users spend less time managing certain system features. Also, funnily enough, saving time is at the core (and in the very name) of iOS 12’s most exciting new feature: Shortcuts.
iOS 12 isn’t Apple’s Snow Leopard release: its system changes and updated apps wouldn’t justify a “No New Features” slide. However, for the first time in years, it feels as if the company is happy to let its foot off the gas a little and listen to users more.
PCalc, James Thomson’s advanced calculator for iPhone and iPad, has been updated this week to version 3.8. I’ve been testing PCalc 3.8 for the past couple of months on my devices running iOS 12, and it features one of the best implementations of Siri shortcuts I’ve seen from a third-party developer yet. Even more than the app’s excellent widget, shortcuts have enabled me to integrate PCalc features into different aspects of my daily workflow, including conversations with Siri via my HomePods.
If you’ve ever sat down with a pen and piece of paper to work out calculations, you’ll understand the power of Soulver immediately. The Mac and the iOS apps are part text editor, part calculator and work the way you think by letting you combine text and numbers on the same page.
For anyone who spends more time in a text editor than a spreadsheet app, Soulver is perfect. By mixing text and figures, a Soulver document becomes a roadmap making it easy to retrace your steps when you revisit your work later. Instead of guessing what all the numbers on a page mean, you can give each a descriptive label and add other text providing context. Writing calculations in plain English is faster than using a spreadsheet too because you don’t have to stop to consider what formulas to apply to which cells.
Best of all, Soulver approximates how you’d solve the same problems with a pen and paper, making it intuitive, but also better because the calculator is built right into the page. As you type on the left side of a document, Soulver keeps track of the math on the right-hand side with syntax highlighting that makes the calculations simple to follow.
Soulver is smart too. It keeps a running total of all lines in a document, and it can look up currency conversion rates, stock prices, and commodity values for things like gold and oil. The app handles all sorts of conversion rates too from weights to cooking units and much more. Students and programmers will appreciate features like the built-in trigonometry functions as well as the ability to calculate values in binary and hex.
“There’s an app for that” may have been coined as a marketing term in 2009, but in 2018 the phrase is indisputable. With over 2 million apps on the App Store, there is seldom a niche unexplored, and few obvious utilities not rapaciously overindulged. The App Store is a worldwide phenomenon, an enormous entity providing instant access to a treasure trove of software for hundreds of millions of people. Things have come a long way in a decade.
Ten years ago today, the App Store launched with 552 apps, available only on the original iPhone, iPod Touch, and the iPhone 3G (which shipped the day after). The developers of those apps overcame a fascinating set of challenges to secure front row seats in one of the greatest software advents in history. Many of these apps were built into sustainable businesses, and continue in active development today. Even those that didn’t make it are still testaments to their time, effortlessly invoking nostalgia in users who participated in that era.
The early days of the App Store were a journey into the unknown for Apple, third-party developers, and users alike. The economics of the store were entirely unrealized – nobody knew which app ideas would work or how much they could charge for an app. Apple’s processes for approving apps were primitive, their developer documentation was fallow, and they still thought it a good idea to make developers sign a non-disclosure agreement in order to access the SDK (software development kit). For iPhone users, every new app could completely revolutionize their mobile experience, or it could be another icon they never tapped on again.
Despite this uncertainty, developers pushed forward with their ideas, Apple hustled as many apps through approval as it could, and on July 10, 2008, users exploded enthusiastically onto the scene. Within the first year of the App Store, iPhone and iPod Touch owners had already downloaded over 1.5 billion apps. From the beginning it was clear that the App Store would be an unmitigated success.
Zach Gage has earned a reputation by taking time-tested but tired classic games and reinventing them for mobile. Past hits from Gage like Flip Flop Solitaire, Really Bad Chess, and Typeshift zero in on what is fun about classic games and add a twist that breathes new life them. Pocket Run Pool is no different.
In a recent episode of Connected, we rounded up some of our favorite “iOS little wonders” and Myke was surprised by one of my picks: the ability to launch individual notes on iOS through shared links. The ensuing discussion inspired me to assemble a list of tips and tricks to improve how you can work on an iPad with iOS 11.
Even though I covered or mentioned some of these suggestions in my iOS 11 review or podcast segments before, I realized that it would useful to explain them in detail again for those who missed them. From keyboard recommendations and shortcuts to gestures and Siri, I’ve tried to remember all the little tricks I use to get work done on my iPad Pro on a daily basis.
After several years of being iPad-only for the majority of my work, I often take some of these features for granted. And admittedly, Apple doesn’t always do a great job at teaching users about these lesser known details, which have become especially important after the productivity-focused iPad update in iOS 11. I hope this collection can be useful for those who haven’t yet explored the fascinating world of iPad productivity.