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iPad Diaries: Using a Mac from iOS, Part 1 – Finder Folders, Siri Shortcuts, and App Windows with Keyboard Maestro

iPad Diaries is a regular series about using the iPad as a primary computer. You can find more installments here and subscribe to the dedicated RSS feed.

After several years without updates to a product that, somewhat oddly, “remained in Apple’s lineup”, the Mac mini was revived by the company last November with a major redesign geared toward pro users and designed for flexibility. As listeners of Connected know, one of the show’s long-running jokes was that I would buy my last Mac ever as soon as Apple released a new Mac mini1; when it happened, I took the opportunity to completely rethink my home office with a new desk, well-specced Mac mini, and 4K display that supported both modern Macs and iPad Pros via USB-C.

Effectively, I had never owned a desktop Mac until2 this Mac mini arrived. I always preferred portable Macs to workstations, and over the years I moved from a late 2008 MacBook Pro to a 2011 MacBook Air and, in 2015, back to the (now Retina) MacBook Pro again. Over the past couple of years, however, and particularly since the introduction of iOS 11, my penchant for Mac laptops started clashing with the realization that the iPad Pro had become my de-facto laptop. I was using a MacBook Pro because I thought I needed a portable Mac machine just like when I started MacStories in 2009; in reality, the iPad had been chipping away at the MacBook’s core tasks for a while. Eventually, I saw how my MacBook Pro had become a computer I’d open twice a week to record podcasts, and nothing more.

With the iPad Pro as my primary computer, the Mac’s role in my life evolved into a fixed environment that was necessary for multi-track audio recording and Plex Media Server. And as I shared on Connected on several occasions, I realized that my workflow in 2018 wasn’t the same as 2009 anymore: it no longer made sense for me to have a Mac laptop when what I really needed was a small, but powerful and extensible Mac desktop. That’s why I started waiting for a new Mac mini, and my wishes were granted with the 2018 relaunch of the mighty desktop machine.

For the past three months, I’ve been busy setting up the Mac mini and optimizing it for the tasks that inspired its purchase. I bought external SSD drives (these two) to use for Plex and Time Machine backups; I set up a homebridge server to add unsupported accessories to HomeKit (such as our 2017 LG TV) and turn iTunes playlists into HomeKit scenes; I rethought my podcasting setup (I now have a Zoom H6 recorder and a taller microphone stand) and arranged my desk to make it easier to use the same UltraFine 4K display with the Mac mini and iPad Pro (I just need to plug in a different USB-C cable). Because this Mac mini is fast enough to handle 4K transcoding for Plex without breaking a sweat, I started using youtube-dl to enjoy 4K YouTube videos on iOS devices with the Infuse or Plex apps. I’m trying to take advantage of a powerful, always-on Mac server in any way I can, and I’m having lots of fun doing it.

This doesn’t change the fact that the iPad Pro is my main computer, and that I want to interact with macOS as little as possible. Aside from recording podcasts using Mac apps, I rely on the Mac mini as a server that performs tasks or provides media in the background. Any server requires a front-end interface to access and manage it; in my case, that meant finding apps, creating shortcuts, and setting up workflows on my iPad Pro to access, manage, and use the Mac mini from iOS without having to physically sit down in front of it.

In this multi-part series, I’m going to cover how I’m using the 2018 iPad Pro to access my Mac mini both locally and remotely, the apps I employ for file management, the custom shortcuts I set up to execute macOS commands from iOS and the HomePod, various automations I created via AppleScript and Keyboard Maestro, and more. Let’s dive in.

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  1. It was funny because everybody thought the Mac mini line was done. ↩︎
  2. Many years ago, I did use an iMac for a few months. However, I never considered that machine truly mine – it was set up at my parents' house (where it now sits unused) and I worked on it for a while until I moved in with my girlfriend a few months later. ↩︎

Google Integrates Assistant App with Siri Shortcuts on iOS

Google released an exciting update for its Assistant iOS app today, bringing support for Siri shortcuts and, for the first time, opening lines of communication between the two competing assistants.

Siri and the Google Assistant have historically been unable to work together in any way, but thanks to the opening up of Siri via shortcuts in iOS 12, that changes now. With the latest update, you can set up a shortcut in iOS to immediately, via Siri, trigger any command you’d like to give Google’s Assistant.

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Philips Hue App Adds Siri Shortcuts Support

Promised earlier this year, the Philips Hue app now supports Siri Shortcuts allowing users to trigger scenes created in the app.

The Hue app received a major update earlier this year, which significantly improved the creation of scenes. Users can pick from pre-built scenes created by designers to evoke a particular mood or create their own using photos or a color picker to control the color and brightness of a group of Hue bulbs.

With the new Siri Shortcut support, those scenes can be triggered using Siri and incorporated as actions in custom shortcuts using Apple’s Shortcuts app. I have several Hue bulbs in my studio. They aren’t the kind that supports a wide range of colors, but I can adjust the brightness and warmth of each bulb. To test the Hue’s new shortcut functionality, I created a scene called Focus Mode that turns the brightness up to 100% with a cool blue cast.

After using the scene, the Siri & Search section of the Settings app suggested I add my new scene as a Siri shortcut, which is how many apps approach Siri shortcuts. Frequently-used scenes will also be suggested on the lock screen, Siri watch face, and search.

There’s an alternate, better route to setting up a Hue shortcut though. Inside the app, if you tap on a scene, a pencil icon appears in the corner. Tapping on it gives you the option to add the scene to Siri, as well as edit, rename, or delete it. Other developers have added the ability to add Siri shortcuts in their app’s settings, but I especially like Hue’s approach. If you’re in the Hue app creating a scene, that’s the natural spot to add it as a Siri shortcut too.

With a Hue Siri shortcut in place, you can also use it as an action in custom shortcuts you create in Apple’s Shortcuts app. I set up a simple shortcut that turns on the lights in my studio and enables a smart electrical outlet that controls an air filter. Now, as I finish my morning coffee, I can say ‘Hey Siri, start Workday’ and the lights and filter come on as I head downstairs. The same sort of shortcut can be created to control lights using Shortcuts’ HomeKit support added with iOS 12, but having similar functionality built into the Hue app is a useful alternative if that’s where you’ve set up your scenes.

The Hue app is available as a free download on the App Store.

Overcast 5.0.2 Adds New Series 4 Complications, More Siri Shortcuts

Following a major update that introduced a redesigned Now Playing screen, extensive shortcut support, and standalone Watch playback, Marco Arment has brought a variety of enhancements and fixes to version 5.0.2 of Overcast, released earlier today.

Overcast 5.0.2 has added new round complications for the Infograph faces on the new Apple Watch; these act as launchers that simply open the Overcast app on the Watch, which I find convenient enough. Furthermore, you can reduce the amount of haptics used by the app to communicate certain actions (I love haptic feedback in Overcast, so this option isn’t for me), and there are new options for configuring how the ‘Send to Watch’ feature works.

New shortcuts in Overcast 5.0.2.

New shortcuts in Overcast 5.0.2.

Most of all though, I’m interested in the new Siri shortcuts supported by Overcast. The app now offers shortcuts to activate or cancel the sleep timer, as well as two shortcuts to copy the current episode’s standard or timestamped link to the clipboard. The ability to quickly generate an Overcast link for the episode you’re listening to is a perfect use case for shortcuts: it removes repetitive interactions with the app and, with the tap of a button or Siri phrase, it gives you a link you can instantly share with others.

For the occasion, I’ve turned my original Overcast Chapters widget shortcut into Overcast Controls, an enhanced widget that, besides chapter navigation, now uses the app’s new shortcuts to let you copy episode links too. You can download it below.

Overcast Controls

Navigate chapters or copy links for the Overcast episode you’re currently listening to. Best used as a widget.

Get the shortcut here.

Streaks 4 Adds iPad Support, Timed Tasks, HealthKit Improvements, and Siri Shortcuts

There are a lot of habit trackers on iOS, but Streaks was one of the first and remains the gold standard against which I measure all other trackers. Even as Crunchy Bagel has added new features and customization options, Streaks’ simple, elegant design has remained at the center of its user experience. That’s important because habit tracking only works if it’s easy to log events. Even the slightest friction makes it too easy to abandon your efforts.

I’ve reviewed Streaks 2 and last summer’s major 3.0 update before, so I won’t cover that ground again here. Instead, I’ll focus on what’s new: an all-new iPad app, timed tasks, improved health tasks, and Siri shortcuts.

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PCalc 3.8 Adds Support for iOS 12’s Siri Shortcuts, Including Powerful Clipboard Commands

PCalc, James Thomson’s advanced calculator for iPhone and iPad, has been updated this week to version 3.8. I’ve been testing PCalc 3.8 for the past couple of months on my devices running iOS 12, and it features one of the best implementations of Siri shortcuts I’ve seen from a third-party developer yet. Even more than the app’s excellent widget, shortcuts have enabled me to integrate PCalc features into different aspects of my daily workflow, including conversations with Siri via my HomePods.

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