In just a little more than a year, Agile Tortoise’s Drafts has gone from being a quick notepad for small bits of text to a full-featured solution for launching apps, using web services, and chaining multiple apps together – always with a focus on text. With version 2.5, released in January, developer Greg Pierce expanded upon Drafts’ existing support for URL schemes to let users build their own actions and share them with others; in the process, he also updated Drafts to handle advanced operations such as customizable Dropbox write access, strftime timestamps, and deeper x-callback-url support.

Drafts 3.0, released today, is a major update that refines several aspects of version 2.5 and brings powerful new features such as Evernote and Message actions, better action and draft management, tighter Reminders integration, and a way to backup and restore entire sets of actions.

I have been testing Drafts 3.0 for the past month, and, even more than Drafts 2.5, it has become an essential part of my daily workflow.

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The latest update to Drafts – a “quick note capturing” app that I’ve covered several times on MacStories – adds a series of features aimed at increasing the possibilities of workflows automation on iOS devices. Obviously, this is something I’m interested in.

It seems like enabling users to save time while using apps has been a common thread in the past few months. The success of Launch Center Pro probably “raised awareness” in regards to the whole concept of URL schemes, but it’s been the increased adoption of x-callback-url and interest in automated workflows that proves better inter-app communication is something that (at least) third-party developers are thinking about. Google included a powerful URL scheme in Google Maps and Google Chrome; more recently, Mr. Reader showed how to enable a “services menu” by requiring users to mix URL schemes from other apps with parameters for an article’s title or selected text. These aren’t ideal solutions, but it’s all we have for now.

Greg Pierce, creator of the x-callback-url specification, has improved Drafts in ways that not only make the app more useful to get text onto other services, but also broaden the possibilities for automation through the use of URL schemes.

There are three main new features in the new Drafts: Dropbox actions, URL actions, and an improved URL scheme with support for callbacks and action triggers. I am going to explain how they work and include various actions and bookmarklets to demonstrate different use cases. (more…)

Image credit: Done by Emily Carlin on Flickr

KIMS, unlike KISS (Keep it simple, Stupid!), is removing the notion that we have to toss out our complicated, but memorable systems in favor of simple workflows. I think throwing away what works is the wrong way to go about changing your workflow or lifestyle for the better.

In looking for a simpler way to do something you’ll be presented with tools, pitched ideas, and told that your quality of life will be better if you take this system you have now and simplify it. I think the big problem is that people tend to confuse the words simple and minimalism. To say I should simplify my workflow is to say I should throw out my system because it’s inefficient. That might be true if I was to compare how productive I am to how productive you are. However, our jobs are likely different and even if they were the same, it’s like comparing how well I run to a guy who’s been running in marathons for the last twenty years. You can only accurately measure and reference yourself!

Where I make my case is that you shouldn’t toss a memorable system for the sake of minimalism. Text files for example are extremely minimal, but not many people want to go commando and start setting up areas of focus in Dropbox, when tags and journals in Evernote are much easier to manage for lots of people. You’re told you should do this thing because you’ll ultimately be more productive or you’ll remove a point of stress and clutter in your life, but I have a feeling that the transition and “attempt” (because you’ll never really stick with this minimal system) is going to be a point of stress itself.

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Automator, the suite of automation tools for OS X that can create user workflows, services or apps, has received a series of interesting improvements in Lion, some of them useful additions that will likely eliminate the need for certain kinds of third-party software for many users. In spite of Lion being described as a “user-friendly” OS thanks to the implementation of gestures or full-screen apps, as we’ve seen in our review and other articles following the Mac App Store launch it’s clear there’s still much room for tweaking and “taking control” of the OS when you want to get the most out of it. Take the Option key for example: Option has been capable of reversing certain behaviors in Mac apps for quite some time, but in Lion it gets a whole new usage as it can reverse the entire Resume system, show the Library in the Finder’s menubar, or change the Finder’s “Arrange By” feature to “Sort By”. And that’s just the Option key. Personally, I disagree on the assumption that Apple is “dumbing down” the operating system only by introducing functionalities that make interacting with a computer easier. The way I see it, Lion is the most powerful and feature-rich version of OS X to date (and several developers, from a technical standpoint, agree with this) and, actually, the gestures themselves can appease any power user when correctly mastered. Lion may look simpler on the surface (and to an extent, I can see why the addition of the Launchpad doesn’t help as far as this argument goes), but it’s a very powerful entry in the OS X family once you take a peek under the hood. (more…)

Spaces are crucial to my daily workflow on my MacBook (I never was a ⌘⇥ guy), and the prospect of using Spaces on my iPad as a virtual workspace is amusing. While Spaces will still exist in Lion alongside Mission Control, Spaces itself is sort of taking a backseat in terms of what we traditionally think of in Leopard and Snow Leopard.  The patent suggests that Apple has been toying with the idea of Spaces on the iPad — shown running a version of OS X in the patent files — and suggests that multitouch gestures could manipulate items on screen and bring Spaces into view. Just like the desktop, gestures have been submitted which give users the ability to push a window to an adjacent space by dragging applications to the edge of the screen, and to drag windows between virtual the virtual desktops. The gesture to open Spaces is noted as a pinching gesture at the corner of the display, a perfect choice in that it also mimics the hot corner features in OS X. The patent was filed in Q3 of 2009, and give us a little insight into how Apple may incorporate a new multitasking system in iOS. I don’t think the multitasking bar is as nimble as HP’s Card view when it comes to multitasking on webOS devices, and mulling over a patent like this reminds us that Apple may make some big changes in the next iteration of iOS.

[via Patently Apple]