The Omni Group’s 2013: OmniFocus 2, OmniOutliner 4, New “OmniPresence” Sync

In a post published on the company’s blog, The Omni Group CEO Ken Case has detailed their plans for the first quarter of 2013. In the upcoming months, The Omni Group will unveil OmniFocus 2, OmniOutliner 4, and a new sync engine based on open web standards called OmniPresence.

OmniFocus 2 will officially be announced on January 31, during the week of Macworld/iWorld. As expected, it will bring a redesign inspired by the iPad app, dedicated review and forecast modes, a clearer navigation, and “a fresh look and feel”. An OmniFocus 2 private beta will be given to attendees of the private event. Another major update will be OmniOutliner 4: as explained by Case, the original OmniOutliner 3 was released in 2005, before Apple’s transition to Intel processors for Macs. With version 4.0, The Omni Group has “completely rebuilt” the outlining engine to support zooming text, showing and hiding columns, and a better handling of attachments. As an OmniOutliner user myself (I used the app to build a massive outline for my Mountain Lion review earlier this year), I have to say I’m looking forward to OmniOutliner’s update in particular as the app feels outdated at this point.

The biggest news in my opinion is OmniPresence, Omni’s new automatic document syncing. Based on open web protocols, OmniPresence will run on The Omni Group’s Omni Sync Server as well as other cloud servers users can set up on their own. It will support Omni’s apps and, on OS X, even syncing of documents from other apps configured with the service.

OmniPresence is not limited to syncing with a single cloud, either: you can choose which folders to sync with which clouds. This means that teams can set up separate folders in separate clouds, and you can access files from any of them on each of your devices.

Because it’s open and you can host your own cloud, OmniPresence is designed to sync any documents you want: it’s not limited to syncing documents created by our apps. In fact, on the desktop OmniPresence is completely independent of our other apps: if you wish, you can use it to sync TextEdit documents! (But when using OmniPresence with non-Omni apps, we’ll ask that you limit the amount of space you use on our Omni Sync Server since we can’t provide infinite storage to everyone for free. On your own cloud server, though, do whatever you want!)

I have been running my own OmniFocus syncing server for months, but lately I went back to using the Omni Sync Server — initially out of curiosity to see whether it had improved over the past months. Not only is it faster, The Omni Group has also started testing features exclusive to their service, such as Mail Drop. That’s the reason I’m excited about OmniPresence: it’s an open standard and it’ll work with other apps and your own server, but I have no doubt The Omni Group will enhance their hosted solution with better integration with their apps.

Read the details of The Omni Group’s future updates here.

The OmniFocus for Mac 2.0 Wish List

Sven Fechner of Simplicity is Bliss:

I hardly use the project or task notes as the UX choice made is too clunky for me. It is clearly a concept coming from OmniOutliner, which, using the Kinkless GTD Scripts, was the original source of inspiration for OmniFocus. However, it doesn’t really work for longer notes, any font size you chose for the note section is either too small or too big, if you insert attachments things start looking awkward, … In my eyes there are quite some challenges with the way notes are handled in the current OmniFocus UI.

I’d like to cut and paste Fetcher’s entire list of ideas for OmniFocus 2.0 here, but his complaints about notes (in both OmniFocus and OmniOutliner) hit the nail on the head and sum up the issues about giving ideas or tasks additional details.

The one challenge that OmniFocus and other apps face is mitigating how you manage an “everything box.” OmniFocus ultimately becomes and should become a sort of outbox where you follow up on email, gather your errands for the afternoon, and follow decisive actions to complete a project. Where the lines begin to blur is with contexts and details. Contexts are the sort of tags that specify either the person, thing, or place you need to be in to complete a task, and details are the additional reference materials or notes associated with a task.

If your task is concise and straightforward (you should never have to think about the action), you shouldn’t need any supporting details. This changes however if you need a reminder for an article (Paste attached note as a quote in “Apple Q1 2012 Results”) or if you need to attach a picture, lines from an email, or need to type out what someone gave to you in paper form. OmniFocus could really use a boost in how documents are attached. An icon inline with text or a full blown image that can get cut off due to column-width aren’t good ways to display supporting details for tasks and projects.

There are other good opinions in the article too. I personally don’t need or want themes in OmniFocus, but I would love to see better email handling and the ability create projects based off templates of pre-written tasks (you can sort of do that now, but it’s messy).